Mail Specialist

Trevett's Print + Mail; Columbia (SC); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Quarterly Bonus

SIMPLE IRA with company match up to 3%

Health Insurance

Job summary

Trevett's Print + Mail in Columbia, SC is seeking a full-time mail specialist to manage the technical data operations powering our mailing projects. You will validate addresses, process mailing lists, and generate Mail.dat submissions with careful attention to accuracy.

We prize precision and reliability, with a focus on reconciling data between internal systems and the Post Office before production begins.

Qualifications

• Proven experience with data processing, postal presort software, or postal data submission (Mail.dat).
• Strong numerical aptitude and attention to detail for reconciling data discrepancies.
• Comfort working with databases and postal software; quick learner of new tech.

Responsibilities

• Validate mailing addresses and sort lists to meet USPS requirements using Mail Manager.
• Submit Mail.dat files to the Post Office and verify data accuracy across systems.
• Reconcile data discrepancies between internal records and postal documentation.

Skills

Numerical aptitude

Attention to detail

Data reconciliation

Database skills

Mailing software

Tools

Mail Manager

Mail.dat

Job description

We are a growing company located in Columbia, SC seeking a full-time staff member to join our mail specialist team. Our work culture is founded on integrity and trust — we offer a high degree of freedom and flexibility while expecting great work to be produced.

This position primarily involves managing the technical data operations that power our mailing projects. You will work with our mail sorting software to validate addresses, process mailing lists according to USPS postal requirements, and generate and submit Mail.dat files. The role requires strong numerical skills and high precision to reconcile data between our internal systems and the Post Office, resolving any discrepancies that arise before production hits the floor.

What you need to qualify:

• Proven experience handling data processing, postal presort software, or postal data submission (Mail.dat).
• High attention to detail and strong numerical aptitude to spot and reconcile data discrepancies.
• High comfort working with computer databases, postal software, and a drive to master new technologies.

What you would be doing:

• Validating mailing addresses and sorting mailing lists to meet strict USPS postal requirements using Mail Manager.
• Submitting Mail.dat files to the Post Office and verifying data accuracy across systems.
• Reconciling data discrepancies between internal records and postal documentation.

Who we’re looking for:

• A detail-oriented problem solver who excels at working with numbers and technical software.
• A self-motivated team member who works hard, communicates clearly, and enjoys a collaborative environment.
• Someone who likes the Columbia area and is planning to build a career here.

What we offer:

• Starting Pay: $20.00 – $25.00 / hour (depending on experience).
• Full-time, steady day-shift hours.
• Quarterly Bonus
• SIMPLE IRA with dollar-for-dollar company match up to 3% of pay
• Health Insurance - Available as a payroll-deducted expense and subsidized through the ACA.
• Long-term disability provided at no cost to the employee
• $10,000 Life Insurance policy provided at no cost to the employee