Mail Room Coordinator: Payroll & Shipping Ops Lead

Grayba; Chesterfield (MO); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Employee stock ownership plan

401(k) with company match

Paid Vacation & Sick Days

Paid Holidays

Job summary

Graybar is seeking a Mail Room Coordinator to manage daily mail room operations, payroll and AP check processing, and postage administration. You will oversee sorting, packing, shipping methods, and postage accuracy while training staff across branches. The role requires physical capability and familiarity with office equipment and postal rules.

The position offers a 8am–5pm weekday schedule and a starting wage around $20 per hour, with potential increases based on experience.

Qualifications

• 2+ years Mail Room experience preferred.
• High school diploma or GED preferred.
• Ability to lift and move up to 70 pounds without assistance, as well as walk, bend, twist, squat, stoop, sit and stand for extended periods of time.
• Experience with general office equipment, postage machines, personal computers, folding and inserting machinery.
• Knowledge of basic postal regulations.
• Knowledge of Microsoft Office.
• Reading and mathematical skills.
• Organizational, active listening, and follow-up skills.

Responsibilities

• Assist with the sorting, filing, pick-up and delivery of interoffice mail, incoming mail, and notices; ensure proper methods of packing parcels, and determine best and proper shipping methods; physically lift, move, and transport packages to post office if necessary; trace/track all lost shipments.
• Process and distribute payroll and AP checks under the guidance of a payroll person
• Maintain postage records for metered postage; keep inventory of certified cards, custom forms, and UPS stickers
• Train Mail Room personnel on all branch and district locations, efficient routing of mail, use of scale on postage machine, proper postage requirements for domestic and foreign mail, use of folding and inserting machine
• Account for postage, and advise in a timely manner of need for additional postage, and conduct semiannual inventory of envelope stock

Skills

Mail Room experience

Lift up to 70 lbs

Office equipment knowledge

Microsoft Office

Postal regulations

Reading & math skills

Organizational skills

Active listening & follow-up

Education

High school diploma or GED

Tools

Postage machines

Folding and inserting machinery

Personal computers

Microsoft Office

Job description

Graybar is seeking a Mail Room Coordinator to manage daily mail room operations, payroll and AP check processing, and postage administration. You will oversee sorting, packing, shipping methods, and postage accuracy while training staff across branches. The role requires physical capability and familiarity with office equipment and postal rules.

The position offers a 8am–5pm weekday schedule and a starting wage around $20 per hour, with potential increases based on experience.