Mail Room Clerk

TalentBridge; Bethesda (MD); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401(k)

Job summary

TalentBridge is seeking a detail-oriented Mail Room Clerk in Bethesda, MD. This 100% onsite, full-time role supports daily mail operations within a healthcare services environment, handling sensitive documentation with accuracy and confidentiality.

The position emphasizes organized recordkeeping, timely processing of mail, and collaboration with internal teams to ensure efficient operations. This role offers standard business hours and a stable, entry-level pathway into healthcare administration.

Qualifications

• Strong attention to detail and organizational skills.
• Ability to work in a fast-paced, process-driven environment.
• Comfortable handling repetitive tasks with accuracy and consistency.
• Basic computer skills, including data entry and document scanning.
• Strong reliability and ability to work independently.

Responsibilities

• Sort, open, and distribute incoming mail to appropriate departments
• Prepare and process outgoing mail, including certified and overnight shipments
• Scan, upload, and index documents into internal systems with a high level of accuracy
• Handle sensitive healthcare documentation in compliance with HIPAA guidelines
• Maintain organized records of mail logs and tracking information
• Coordinate with internal teams to ensure timely delivery and processing of documents
• Support general administrative tasks as needed within operations

Skills

Attention to detail

Organizational skills

Fast-paced environment

Data entry

Document scanning

Reliability

Independent work

Tools

Document scanning systems

Job description

Mail Room Clerk

Bethesda, MD (100% Onsite)

Full-Time | Standard Business Hours

Contract Opportunity

Overview

We are seeking a reliable and detail-oriented Mail Room Clerk to support daily mail operations within a fast-paced healthcare services environment. This role plays a critical part in ensuring timely and accurate handling of incoming and outgoing correspondence, including sensitive patient and provider documentation.

This is a great opportunity for someone who thrives in a structured, hands-on role and takes pride in organization, accuracy, and consistency.

Key Responsibilities

• Sort, open, and distribute incoming mail to appropriate departments
• Prepare and process outgoing mail, including certified and overnight shipments
• Scan, upload, and index documents into internal systems with a high level of accuracy
• Handle sensitive healthcare documentation in compliance with HIPAA guidelines
• Maintain organized records of mail logs and tracking information
• Coordinate with internal teams to ensure timely delivery and processing of documents
• Support general administrative tasks as needed within operations

What We're Looking For

• Strong attention to detail and organizational skills
• Ability to work in a fast-paced, process-driven environment
• Comfortable handling repetitive tasks with accuracy and consistency
• Basic computer skills, including data entry and document scanning
• Strong reliability and ability to work independently

Preferred Background

• Prior experience in a mailroom, clerical, or administrative support role
• Experience working in a healthcare or regulated environment (HIPAA exposure a plus)
• Familiarity with document management or scanning systems

Why This Role

• Opportunity to join a growing healthcare services organization
• Stable, structured work environment with consistent hours
• Great entry point into healthcare operations and administrative support

“ TalentBridge employees are eligible for many benefit offerings such as medical, dental, vision, life insurance, short term disability, 401(k) and holiday pay!”