Mail Operations Specialist — Scan, Deliver, Excel

tmgofficeservices; Tampa (FL); On-site; USD 28,000 - 42,000; Full time

Job summary

The Millennium Group (TMG) is hiring for a Mail Center role in Tampa, FL. You will manage incoming mail, process digital mail, and transport materials between departments while maintaining accurate logs and adhering to safety standards.

Candidates should have 2–5 years in mail/print services, 1–3 years of Microsoft Office experience, excellent customer service and communication skills, and the ability to lift up to 50 pounds. This is a full-time position requiring teamwork and initiative.

Qualifications

• High School diploma or GED required.
• 2–5 years of mail/print services experience preferred.
• 1–3 years of Microsoft Office experience (Word, Excel).
• Excellent customer service and strong communication skills.
• Ability to work independently or in a team.
• Attention to detail.
• Must be able to lift up to 50 pounds.

Responsibilities

• Handle all materials in the Mail Center (receive, review, document, process, prepare, transport).
• Process digital mail: scan mail, save as PDF, email to recipient, follow up for instructions, monitor retention of originals.
• Deliver, pickup, and transport materials between departments.
• Deliver office supplies and copy paper.
• Inspect deliveries for suspicious or threatening items.
• Pickup outbound boxes and packages from internal locations.
• Sort items into categories according to established methods.
• Prepare items for processing, shipment or transportation.
• Enter activity data in logs, maintain records.
• Ensure all safety procedures are followed at all times.
• Prepare and process outbound courier shipments using computer or service provider’s equipment (FedEx).
• Cross-train on other roles within department; perform other duties as needed.
• Other duties as assigned by manager.

Skills

Customer service

Communication

Teamwork

Attention to detail

Physical ability

Microsoft Office

Education

High School diploma or GED

Tools

Microsoft Office

Job description

The Millennium Group (TMG) is hiring for a Mail Center role in Tampa, FL. You will manage incoming mail, process digital mail, and transport materials between departments while maintaining accurate logs and adhering to safety standards.

Candidates should have 2–5 years in mail/print services, 1–3 years of Microsoft Office experience, excellent customer service and communication skills, and the ability to lift up to 50 pounds. This is a full-time position requiring teamwork and initiative.