Mail Data Strategist: USPS Compliance & Cost Optimization

Full Sail; Baltimore (MD); On-site; USD 50,000 - 75,000; Full time

Job summary

Full Sail Media is seeking a Mail Data Specialist to manage mailing data, comply with USPS regulations, and oversee direct mail logistics. You will coordinate with Sales, Customer Service, Production, list providers, and USPS to ensure accurate, cost-effective campaigns delivered on schedule.

The role emphasizes data stewardship, postal documentation, and continuous improvement to reduce postage costs while maximizing campaign performance.

Qualifications

• Associate's or Bachelor's degree preferred.
• 2–5 years of experience in direct mail, mailing services, data processing, or print production.
• Experience working with USPS regulations and Business Mail Entry preferred.
• Experience using mailing software such as Satori, BCC Software, AccuZIP, or similar systems preferred.

Responsibilities

• Purchase mailing lists from approved data providers based on client targeting criteria.
• Process customer-provided mailing lists for production.
• Remove duplicate records and prepare mailing files for production.
• Coordinate list hygiene, suppression processing, and merge/purge operations.
• Prepare postal documentation for all mailing projects.
• Generate USPS postage statements and required mailing paperwork.
• Coordinate mailing permits and permit usage.
• Schedule mail appointments with USPS and other postal facilities.
• Coordinate mail drop schedules with Production and Shipping.
• Monitor USPS promotions and identify opportunities to reduce postage costs.
• Ensure all mailings comply with USPS Domestic Mail Manual regulations.
• Work with customers to resolve mailing data issues before production.
• Coordinate with Customer Service to verify mailing quantities, postage estimates, and mailing dates.
• Communicate with Sales regarding list recommendations, targeting options, and postal savings opportunities.
• Maintain mailing databases and documentation.
• Monitor postage balances and coordinate permit replenishment.
• Maintain relationships with list brokers, data vendors, and USPS Business Mail Entry Units.
• Troubleshoot returned mail, addressing issues, and postal exceptions.
• Maintain documentation of mailing procedures and department best practices.
• Support continuous improvement initiatives throughout the mailing operation.

Skills

USPS regulations

Data processing

Project management

Attention to detail

Communication

Excel

Education

Associate's or Bachelor's degree preferred

Tools

Satori

BCC Software

AccuZIP

Job description

Full Sail Media is seeking a Mail Data Specialist to manage mailing data, comply with USPS regulations, and oversee direct mail logistics. You will coordinate with Sales, Customer Service, Production, list providers, and USPS to ensure accurate, cost-effective campaigns delivered on schedule.

The role emphasizes data stewardship, postal documentation, and continuous improvement to reduce postage costs while maximizing campaign performance.