Luxury Residential Assistant PM – Small Projects

I-Grace; New York (NY); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance - medical

401(k) with company match

Generous paid time off

Professional development opportunities

Life insurance options

Identity & Fraud benefits

Employee referral bonus

Employee Assistance Program

Job summary

I-Grace seeks an Assistant Project Manager to support the Project Manager with project documentation, financials, and subcontractor submissions for high-end residential projects. You will serve as the main liaison among I-Grace, subcontractors, and vendors, ensuring accuracy and efficiency in project execution.

Requirements include 2+ years in luxury construction or facilities mgmt, proficiency with Sage 300/Timberline, MS Project, and MS Office. A relevant Bachelor’s degree is preferred.

Qualifications

• Minimum 2+ years of experience in high-end residential construction or facilities management.
• Proficiency in Sage 300/Timberline, construction accounting, MS Project, and MS Office Suite.
• Bachelor’s degree in Architecture, Construction Management, or Engineering preferred.

Responsibilities

• Maintain updated budgets, buyout worksheets, change orders, and trade awards.
• Process subcontractor/vendor invoices and prepare waivers of lien.
• Draft commitment documents and contracts with subcontractors and suppliers at the direction of the Project Manager or Project Executive.
• Participate in buyout of minor scopes (e.g., glazing, bath accessories).
• Order incidental materials and tools for field use and prepare in-house schedules (doors, hardware, accessories, etc.).
• Track, update, and file architectural, engineering, and consultant drawings and specifications.
• Manage submittals, RFIs, shop drawings, and samples, ensuring all associated logs are accurate and current.
• Assist the Project Manager in preparing project reports, meeting minutes, and tracking logs.
• Revise punch lists in collaboration with the Project Manager and Superintendent.
• Maintain thorough and organized project files in both binder and electronic formats.
• Prepare owner service and maintenance manuals in cooperation with the Site Superintendent and Project Manager for turnover to clients and I-Grace’s Service & Maintenance division.

Skills

Attention to detail

Organizational skills

Communication

Problem solving

Education

Bachelor’s degree in Architecture, Construction Management, or Engineering

Tools

Sage 300/Timberline

MS Project

MS Office Suite

Job description

I-Grace seeks an Assistant Project Manager to support the Project Manager with project documentation, financials, and subcontractor submissions for high-end residential projects. You will serve as the main liaison among I-Grace, subcontractors, and vendors, ensuring accuracy and efficiency in project execution.

Requirements include 2+ years in luxury construction or facilities mgmt, proficiency with Sage 300/Timberline, MS Project, and MS Office. A relevant Bachelor’s degree is preferred.