Luxury Real Estate Office Coordinator

Socket.dev; Westlake Village (CA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with company match

Paid Time Off

Life Insurance

Health and Wellness Program

Job summary

Compass International Holdings' Sotheby’s International Realty Westlake Village office seeks an Office Coordinator to manage listings, transactions, onboarding, and tech adoption. You will support agents, maintain organized records, and act as a key backup to the Office Administrator.

In a polished, fast-paced environment, you will deliver high-touch client experiences, oversee facility needs, and assist the Brokerage Manager with scheduling and marketing collateral.

Qualifications

• 2+ years in office administration, operations, or client support; real estate brokerage experience preferred.
• Service mindset with exceptional interpersonal and communication skills.
• Strong organization, proactive problem-solving, and ability to handle fast-paced priorities.
• Tech-savvy with comfort using CRM, AI productivity tools, and common business software.

Responsibilities

• Listing Management: enter/update listing data across internal systems and third-party platforms with accuracy and brand consistency.
• Transaction Support: process lease transactions, route invoices for approval, maintain transaction records.
• Cross-Functional Backup: provide agile support to administrative, marketing, and transaction teams as backup to Office Administrator.
• Agent Onboarding: orchestrate onboarding, workspace setup, technology integration, and office tours.
• Tech Resource & AI Adoption: be go-to for brokerage tools, CRM platforms, marketing software, and AI productivity tools.
• Training & Event Logistics: coordinate in-office workshops, trainings, and events with AV, catering, and materials.
• First Impressions: greet visitors, manage calls, and maintain a polished reception area.
• Leadership & Marketing Support: assist Brokerage Manager with scheduling, communications, and confidential projects.

Skills

Office administration

Operations

Client support

Real estate brokerage experience

Microsoft 365

Google Workspace

Tech savviness

Education

Bachelor’s degree preferred

Tools

CRM platforms

Microsoft 365

SharePoint

AI productivity tools

Google Workspace

Job description

Compass International Holdings' Sotheby’s International Realty Westlake Village office seeks an Office Coordinator to manage listings, transactions, onboarding, and tech adoption. You will support agents, maintain organized records, and act as a key backup to the Office Administrator.

In a polished, fast-paced environment, you will deliver high-touch client experiences, oversee facility needs, and assist the Brokerage Manager with scheduling and marketing collateral.