Agent Experience Coordinator

ONE Sotheby's International Realty; Jacksonville (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits package

Company 401(k) Plan

Generous PTO

Job summary

ONE Sotheby’s International Realty in Jacksonville, FL is seeking an Agent Experience Coordinator to join the operations team. You will support agents with tools, onboarding, listings, and day-to-day office processes to keep the office running smoothly.

This role requires collaboration across departments—Onboarding, Agents Services, IT, marketing and transactions— and involves coordinating meetings, inputting listings on MLS, ordering signage and photography, and maintaining reports.

Qualifications

• 2–3 years of experience in real estate admin (preferred).
• Proficient in MS Office and MLS.
• Able to meet deadlines in a fast-paced environment.
• Impeccable presentation and communication skills.

Responsibilities

• Office Operations: Welcome guests, answer calls, manage mail, coordinate office communications, maintain supplies, and organize the office.
• Coordinate office meetings, trainings, and events.
• Assist with questions and collaborate across departments for agent needs.

Skills

Real estate operations

MS Office

MLS experience

Customer service

Communication

Team collaboration

Tools

MLS system

Transaction management platform

Marketing tools

Microsoft Excel

Job description

As anAgent Experience Coordinator, you are an integral member of the operations team and play a critical role in the day-to-day operations of the designated office. You will support the agents with everything including understanding One Sotheby’s International Realty, guide the agents on our tools and processes, assisting with adding listings on the MLS and company’s platforms, and further outlined below. This role requires tactful and extensive interactions across departments: onboarding and agents services, IT support, marketing, and commissions/transactions. This position works closely with the Director of Administration, Managing Broker, and other members of the leadership team to ensure office is operating smoothly and efficiently.

Responsibilities

This role will be responsible for, but not limited to the following:

Office Operations:

• Serving as the face of the office by welcoming guests, answering incoming phone calls and transfer phone calls as needed, managing mail distribution, providing support for office-related needs, office-wide communications, responsible for the overall appearance and organization of the office, maintaining supply inventory, and escalating facilities matters.

• Coordinate office meetings, trainings, events, and presentations for the designated office.

• Assisting with the fielding of questions and work collaboratively with other team members and departments to maintain continuous communication and understanding of all questions, issues or concerns involving agents in the office.

Agent Onboarding:

• Work closely with Onboarding and Agents Services Department on the onboarding of new agents.

• Welcome agents to One Sotheby’s International Realty and the designated office.

• Coordinate monthly onboarding session which will allow the agents to ask any questions they may have and to ensure they are fully setup within the One Sotheby’s International Realty system.

• Input business card orders for new agents via our preferred vendor.

Listing Support:

• Assist new agents with the transfer of listing(s) from previous brokerage, if applicable.

• Add/edit listing(s) on the MLS.

• Yard signs – order new agent signs to be created that follow brand guidelines, as well as sign installation and removal with our preferred vendor.

• Photography orders with our preferred vendor.

• Ensure listings are feeding through the Sotheby’s International Realty network and One Sotheby’s International Realty tools and platforms.

• Processing of listings according to company policy – required documents and photos are submitted and in compliance, upload/add listings to pertinent company websites and programs, maintain organized and detailed files, obtain Managing Broker’s signature on required documents.

• Maintain weekly listings report and other reports requested by the Director of Administration and/or Managing Broker.

• Quarterly listings audit of MLS and internal programs.

Tools and Resources:

• Provide assistance and support for all One Sotheby’s International Realty processes, tools and initiatives that are available to the agents. Must be knowledgeable on the current tool stack and processes to guide agents and answer questions.
  • Processes include listings and transactions
  • Support on transaction management platform
  • Support on marketing tools
  • Brand Guidelines and Standards
  • Offerings by Sotheby’s International Realty

• Must have 2 - 3 years of experience in the real estate industry (preferred); with prior exposure to real estate transactions and office administration.

• Ability to meet deadlines and deliver superior service in a fast-paced environment.

• Strong quantitative skills desired.

• Proficient in Microsoft Office including Microsoft Excel, Multiple Listing Service (MLS), and the ability to learn new tools as implemented by the company.

• Impeccable presentation, communication skills, proactive, organized, attention to details and customer service.

• Flexible team player.

Job Type:

• Full-time; the position will be performed in an office setting.

Compensation and Benefits:

• Comprehensive benefits package, including medical, dental, vision.
• Company 401(k) Plan
• Generous PTO

MDLV, LLC dba ONE Sotheby’s International Realty is an equal opportunity employer. All applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. MDLV, LLC participates in E-Verify and conducts background checks.