Luxury Real Estate Office & Agent Services Coordinator

The Agency; Calabasas (CA); On-site; USD 31,684 - 34,440; Full time

Benefits offered by this job

Paid time off

401(k)

HSAs FSAs

Employee Assistance Program (EAP)

Job summary

The Agency is seeking an Agent Services Coordinator to support our Calabasas and Malibu offices. You will manage day-to-day office needs, assist with marketing materials using our tech tools, and act as the liaison between departments to support luxury agents.

The role requires a Bachelor’s degree and 0–2 years in office administration, marketing, or customer service. You’ll split your week between Calabasas (3 days) and Malibu (2 days) while upholding brand standards.

Qualifications

• Bachelor’s degree required.
• 0–2 years in office admin, marketing or customer service.
• Real estate and/or luxury brand experience or interest is a plus.

Responsibilities

• Oversee reception items and everyday office management.
• Serve as liaison between office and Marketing/Agent Experience.
• Maintain office supplies and organize marketing collateral.
• Assist with in-office meetings, events and setup.
• Collaborate with staff to ensure a positive agent experience.
• Assist with leases and commission checks as needed.
• Coordinate facilities and equipment maintenance.
• Advise agents on marketing tools and resources.
• Create marketing materials with proprietary systems and perform tweaks.
• Ensure brand standards across all assets.
• Work 3 days in Calabasas and 2 days in Malibu.

Skills

Communication skills

Strong organizational skills

Multitasking

Customer service mindset

Education

Bachelor’s degree

Tools

Canva

Google Suite

Adobe Acrobat DC

DocuSign

Zip Forms

Job description

The Agency is seeking an Agent Services Coordinator to support our Calabasas and Malibu offices. You will manage day-to-day office needs, assist with marketing materials using our tech tools, and act as the liaison between departments to support luxury agents.

The role requires a Bachelor’s degree and 0–2 years in office administration, marketing, or customer service. You’ll split your week between Calabasas (3 days) and Malibu (2 days) while upholding brand standards.