Luxury Real Estate Office Coordinator

Sotheby's International Realty; San Francisco (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Sotheby’s International Realty, Marina Brokerage, is seeking an experienced Office Coordinator to support the San Francisco office. You will provide high-touch hospitality, handle administrative duties, onboarding, event coordination, and transactional support while maintaining a professional, team‑oriented environment.

Ideal candidates have 2+ years in a customer‑centric role with strong communication skills and comfort working in a real estate setting.

Qualifications

• Two or more years’ experience in a customer centric business environment with administrative responsibility for office operations.
• Real Estate background preferred.
• Strong customer service skills with excellent communication, both verbal and written.

Responsibilities

• Assist onboarding new agents with welcome packages, office keys, tours, and orientation.
• Assemble recruiting packages and marketing materials for management use.
• Coordinate trainings and office events, including logistics and attendee tracking.
• Submit monthly expense reports for management.
• Provide admin support to brokerage managers as needed (reservations, distribution of materials).
• Enter and update listings and sales in databases; submit properties live on websites.
• Provide cross‑functional support to marketing and transaction teams.
• Greet visitors, answer phones, route calls, and manage office communications.
• Order supplies, handle mail and courier services, and coordinate IT and equipment updates.
• Process invoices and distribute weekly sales meeting notes and tour sheets.

Skills

Customer service

Communication

Office administration

Real estate knowledge (preferred)

Tools

MS Office/Google Workspace

CRM systems

Job description

Sotheby’s International Realty, Marina Brokerage, is seeking an experienced Office Coordinator to support the San Francisco office. You will provide high-touch hospitality, handle administrative duties, onboarding, event coordination, and transactional support while maintaining a professional, team‑oriented environment.

Ideal candidates have 2+ years in a customer‑centric role with strong communication skills and comfort working in a real estate setting.