SF Real Estate Office Concierge & Coordinator

Compass International Holdings; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Sotheby's International Realty in San Francisco's Marina district seeks an experienced Office Coordinator to provide high-touch hospitality, brand representation, and professional administrative support to staff and sales associates.

The role involves onboarding agents, managing listings and transactions data, coordinating trainings, and handling daily office duties with a focus on confidentiality and efficiency.

Qualifications

• Strong patient customer service with excellent verbal and written communication.
• Ability to interact successfully with internal and external customers at all levels.
• Two+ years of experience in a customer-centric environment with administrative office operations responsibilities.
• Real estate background preferred.

Responsibilities

• Assist onboarding for agents, including welcome packages, keys, desk setup, and office tours.
• Assemble recruiting packages and marketing materials for management use.
• Coordinate training and office events; order food, arrange seating, and welcome attendees.
• Submit monthly expense reports for management; coordinate with vendors and staff.
• Enter and update listings in databases; submit properties live on websites; support marketing/transactions teams.
• Answer phones, greet visitors, manage mail, supplies, IT coordination, and sign postings.
• Prepare weekly meeting notes and distribute tour sheets as needed.

Skills

Customer service

Communication skills

Office operations experience

Real estate background

Job description

Sotheby's International Realty in San Francisco's Marina district seeks an experienced Office Coordinator to provide high-touch hospitality, brand representation, and professional administrative support to staff and sales associates.

The role involves onboarding agents, managing listings and transactions data, coordinating trainings, and handling daily office duties with a focus on confidentiality and efficiency.