Luxury Meetings & Events Sales Coordinator

BENCHMARK; Washington (District of Columbia); On-site; USD 31,000 - 44,000; Full time

Job summary

The Potomac Hotel, Autograph Collection, part of Pyramid Global Hospitality, in Washington, DC, is seeking a Sales Coordinator to support the Sales Team with contracts, proposals, and client communications, while coordinating meetings and events.

This role emphasizes strong organization, exceptional guest service, and cross-department collaboration. Delphi experience is preferred; proficiency in Microsoft Office and excellent English communication are essential to succeed in this position.

Qualifications

• Minimum of two years in hotel sales, convention services, catering, and/or hotel operations.
• Delphi experience preferred.
• Experience in a luxury resort setting preferred.
• Strong organizational and problem-solving skills.
• Excellent English written and verbal communication.

Responsibilities

• Prepare sales contracts and proposals for clients.
• Serve as the primary contact for clients and coordinate meetings.
• Generate reports and assemble information packets.
• Manage calendars, appointments, and travel arrangements for the sales team.
• Filing & organizing documents; share relevant information with stakeholders.
• Use Delphi-based sales automation per department standards.
• Foster cross-department relationships to deliver exceptional guest experiences.
• Maintain a positive, guest-focused workplace culture.

Skills

Customer service

Organization skills

Communication skills

Multitasking

MS Office

Tools

Delphi

Job description

The Potomac Hotel, Autograph Collection, part of Pyramid Global Hospitality, in Washington, DC, is seeking a Sales Coordinator to support the Sales Team with contracts, proposals, and client communications, while coordinating meetings and events.

This role emphasizes strong organization, exceptional guest service, and cross-department collaboration. Delphi experience is preferred; proficiency in Microsoft Office and excellent English communication are essential to succeed in this position.