Luxury Interior Sourcing & Expediting Coordinator

Brianna Michelle Design Firm; Orlando (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Brianna Michelle Design Firm in Winter Park, FL seeks an experienced Procurement & Expediting Coordinator for its luxury residential interior design projects. This in-office role focuses on purchasing, expediting furniture, lighting and furnishings, managing proposals, POs, and vendor follow-ups from order placement through delivery.

The ideal candidate understands the interior design purchasing process, communicates effectively with vendors, and maintains proactive order status across multiple

Qualifications

• 2-3 years of experience in interior design procurement, purchasing, or expediting.
• Experience purchasing and tracking furniture, lighting, upholstery, and other interior furnishings.
• Familiarity with the interior design proposal and purchase order process.
• Experience managing multiple vendor orders and tracking production and shipping timelines.
• Comfortable proactively calling vendors and manufacturers to obtain updates and resolve outstanding questions.
• Experience with project management software such as Asana, Monday.com, or similar platforms.
• Excellent organizational skills and exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Self-motivated, adaptable, and comfortable working independently.

Responsibilities

• Collaborate with the design team to prepare accurate client proposals.
• Gather and verify product specifications, finishes, dimensions, quantities, pricing, and vendor information.
• Create, revise, and manage client proposals and purchase orders.
• Convert approved proposals into purchase orders and submit orders to vendors.
• Confirm pricing, availability, lead times, and order details with manufacturers and vendors.
• Coordinate with accounting regarding client payments and vendor deposits.
• Maintain organized purchasing records and documentation.
• Proactively expedite all active orders from placement through production, shipping, and delivery.
• Contact manufacturers and vendors regularly for accurate order updates.
• Confirm order acknowledgments, production schedules, and shipping timelines.
• Track custom furniture, upholstery, lighting, and other interior furnishings.
• Identify potential delays, backorders, discontinued items, and production issues.
• Follow up on outstanding orders without reminders.
• Maintain delivery dates and communicate changes promptly.
• Escalate issues that could affect schedules or client expectations.

Skills

Interior design procurement

Vendor management

Purchase orders

Asana & Monday.com

Communication

Time management

Proactive outreach

Tools

Studio Designer

Asana

Monday.com

QuickBooks

Job description

Brianna Michelle Design Firm in Winter Park, FL seeks an experienced Procurement & Expediting Coordinator for its luxury residential interior design projects. This in-office role focuses on purchasing, expediting furniture, lighting and furnishings, managing proposals, POs, and vendor follow-ups from order placement through delivery.

The ideal candidate understands the interior design purchasing process, communicates effectively with vendors, and maintains proactive order status across multiple