Procurement Strategist for High-End Interiors

BLDC Design; Shaker Heights (OH); On-site; USD 55,000 - 85,000; Full time

Job summary

BLDC Design is seeking a dedicated Procurement Specialist to steward furnishings and materials for our residential projects. You will manage purchasing, vendor coordination, order tracking, and financial documentation, partnering with the design team to keep budgets accurate and on schedule.

The role requires strong numerical ability, meticulous records, and proactive problem-solving. You will negotiate with vendors, monitor costs, and ensure compliance with company policies while fostering

Qualifications

• Minimum 3 years of experience in procurement, purchasing, order management, or a related financial coordination role.
• Experience in interior design, furnishings, architecture, construction materials, or a similar project-based industry strongly preferred.
• Strong understanding of purchasing procedures, vendor invoices, accounts payable, client billing, and financial documentation.
• Proficiency with Excel and accounting or purchasing management software; experience with QuickBooks Online and Studio Designer is a plus.
• Excellent numerical aptitude and exceptional attention to detail.
• Strong communication, negotiation, and vendor relationship management skills.
• Proven ability to manage multiple projects, purchasing schedules, and financial deadlines simultaneously.
• Sound financial judgment, accountability, and problem-solving ability.
• A proactive approach to resolving issues and maintaining accurate, complete records.
• Ability to work collaboratively with creative professionals and external accounting partners.

Responsibilities

• Track orders from initial purchase through production, shipping, receiving, and final delivery.
• Maintain accurate order records, acknowledgments, shipping information, and anticipated delivery dates.
• Coordinate with receiving warehouses, freight carriers, installers, and project teams.
• Identify potential delays or purchasing challenges and proactively communicate solutions.
• Prepare and maintain product status reports for Design Associates and clients.
• Collaborate with the design team to ensure purchasing activities align with project schedules and client expectations. Conduct regular purchasing and order-status reviews with Design Associates.
• Prepare and maintain accurate client product estimates, including approved pricing, freight, delivery, and applicable charges.
• Track client deposits, purchasing authorizations, and outstanding balances.
• Prepare product invoices, payment requests, and final billing documentation.
• Review vendor invoices against purchase orders, acknowledgments, and established.
• Monitor purchasing costs, margins, freight expenses, vendor credits, and outstanding obligations.
• Identify and resolve financial discrepancies before they affect client billing or project profitability.
• Coordinate authorized vendor payments and maintain accurate accounts payable documentation.
• Work closely with accounting to ensure proper recording of purchasing transactions, sales tax, client payments, and vendor expenses.
• Provide accurate purchasing and billing information to support project financial reporting.

Skills

Numerical aptitude

Attention to detail

Communication

Analytical thinking

Project coordination

Problem-solving

Tools

Excel

QuickBooks Online

Studio Designer

Job description

BLDC Design is seeking a dedicated Procurement Specialist to steward furnishings and materials for our residential projects. You will manage purchasing, vendor coordination, order tracking, and financial documentation, partnering with the design team to keep budgets accurate and on schedule.

The role requires strong numerical ability, meticulous records, and proactive problem-solving. You will negotiate with vendors, monitor costs, and ensure compliance with company policies while fostering