Luxury Events Admin Assistant

Hyatt Taleo; United States; On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Complimentary Employee Meal andParking

Complimentary hotel nights and world‑s

Medical, Dental, Vision Insurance,Life

Paid holidays, vacation and sick leave

401K with Matching

Employee Stock Purchase Plan

Educational Reimbursement

Job summary

Park Hyatt Aviara Resort in Carlsbad, CA, is seeking an Events Administrative Assistant to support Event Planning and Event Sales Managers. You will handle phones, client communications, lead creation, proposals and contracts, and coordinate client needs and hotel diagrams in a luxury setting.

You should have polished verbal and written communication, strong organization, and proficiency with Envision, Opera and Cvent Diagramming.

Qualifications

• A true desire to satisfy the needs of others in a fast-paced environment.
• Refined verbal and written communication skills.
• Proficient knowledge of computer applications or ability to learn new programs; Envision, Opera, Cvent prioritized.
• Strong organizational, customer service and interpersonal skills.
• Luxury hospitality knowledge and/or administrative support experience preferred.
• Ability to work independently and confidently.
• Ability to establish professional relationships and manage confidential information.

Responsibilities

• Provide administrative support to Event Planning and Event Sales Managers.
• Answer phones, speak with clients, and coordinate client needs.
• Maintain systems, create leads, presentations, proposals and contracts.
• Handle hotel tour announcements and diagram creation.
• Coordinate tasks for managers and other related duties.
• Deliver exceptional customer service aligned with luxury resort standards.

Skills

Customer service

Verbal communication

Written communication

Organization

Interpersonal skills

Independent work

Confidential information handling

Tools

Envision

Opera

Cvent Diagramming

Job description

Park Hyatt Aviara Resort in Carlsbad, CA, is seeking an Events Administrative Assistant to support Event Planning and Event Sales Managers. You will handle phones, client communications, lead creation, proposals and contracts, and coordinate client needs and hotel diagrams in a luxury setting.

You should have polished verbal and written communication, strong organization, and proficiency with Envision, Opera and Cvent Diagramming.