Luxury Consignment Coordinator & Cataloging Specialist

Heritage Auctions, Inc.; New York (NY); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

Paid time off

401k savings plans

Job summary

Heritage Auctions is seeking a Consignment Coordinator & Cataloging Luxury in New York. This full-time, on-site role supports daily operations, intake of consignments, and precise cataloging of luxury items while maintaining exceptional client experiences.

Ideal candidates will be highly organized, detail-oriented, and able to work evenings or weekends during events. Proficiency with MS Office and a passion for luxury goods are a plus.

Qualifications

• Bachelor’s degree in business administration or a related field is preferred.
• Experience or working knowledge of luxury brands and/or the auction industry is preferred.
• Discretion and professionalism in handling confidential client and business information.
• A genuine passion for luxury goods and the auction industry is a plus.

Responsibilities

• Support daily departmental operations and team priorities, maintaining smooth communication with clients and internal departments to ensure seamless workflow.
• Support intake, verification, labeling, and tracking of incoming consignments; manage inventories and ensure accurate property.
• Pack and ship high-value consignments with meticulous care and secure delivery of fragile luxury goods.
• Assist with client-facing responsibilities including drop-offs, pick-ups, and pre-auction communication.
• Research and catalog luxury items with attention to product detail and market relevance.
• Collaborate with catalog production, marketing, and photography teams on catalogs and promotional materials.
• Coordinate previews and events, including gallery prep, venue communication, catering, RSVP tracking, and vendor relations.
• Assist in private sale operations, including client payments and maintaining gallery displays.
• Provide on-site support during previews and auctions; follow security and office procedures.

Skills

Attention to detail

Multitasking

Organizational skills

Communication skills

Evenings and weekends flexibility

Microsoft Word

Microsoft Excel

Microsoft Outlook

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Heritage Auctions is seeking a Consignment Coordinator & Cataloging Luxury in New York. This full-time, on-site role supports daily operations, intake of consignments, and precise cataloging of luxury items while maintaining exceptional client experiences.

Ideal candidates will be highly organized, detail-oriented, and able to work evenings or weekends during events. Proficiency with MS Office and a passion for luxury goods are a plus.