Luxury Admin & Sales Executive Assistant

Viceroy Hotels and Resorts; Sun Valley (ID); On-site; USD 42,000 - 60,000; Full time

Job summary

Viceroy Hotels in Sun Valley, Idaho, seeks an Administrative & Sales Assistant to support the Observatory Sun Valley leadership team and assist the Sales and Revenue departments with administrative, reporting, and coordination responsibilities.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced luxury hospitality environment. Strong communication, discretion, and teamwork are essential for success in this role.

Qualifications

• At least three years of progressive experience in a hotel or related field.
• High School diploma or equivalent required.
• Must possess computer skills including MS Word and Excel; Delphi and FOSSE a plus.

Responsibilities

• Provide administrative support to the Executive Committee including calendar management, meeting coordination, travel arrangements, document preparation, and project tracking.
• Prepare presentations, reports, meeting materials, and executive correspondence.
• Assist with ownership visits, VIP arrivals, residence owner communications, and special projects.
• Maintain confidential files, records, contracts, and executive documents.
• Support pre-opening initiatives, training logistics, vendor coordination, and operational projects.
• Assist departments across the resort with administrative projects and communications as needed.
• Coordinate site inspections, client presentations, and property tours.
• Build and maintain rate codes and reservations as required.
• Upload STR data and assist with revenue reporting and analysis.

Skills

Multitasking

Communication skills

Teamwork

Education

High School diploma or equivalent

College coursework helpful

Tools

MS Word

MS Excel

MS PowerPoint

Delphi (Newmarket/Sales & Catering)

FOSSE

Opera / Micros-Fidelio

Data warehousing (optional)

Job description

Viceroy Hotels in Sun Valley, Idaho, seeks an Administrative & Sales Assistant to support the Observatory Sun Valley leadership team and assist the Sales and Revenue departments with administrative, reporting, and coordination responsibilities.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced luxury hospitality environment. Strong communication, discretion, and teamwork are essential for success in this role.