LTS- Office Support/ Attendance Office

South Washington County Schools; Cottage Grove (MN); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Supplemental life insurance

Dependent life insurance

Long-term disability coverage

Accident plan

Critical illness plan

Hospital indemnity plan

Identity protection plan

Flexible spending accounts

Employee Assistance Program (EAP)

Retirement plans

Job summary

South Washington County Schools at East Ridge High School seeks a TEMPORARY Long Term Substitute Clerk to support office and attendance functions. The 8-hour day role reports to the Office Coordinator and Building Principal, assisting students, staff, and families with a friendly, professional presence.

Starting pay is $20.49 per hour (Step 1). The anticipated term runs 10/27/2026–12/22/2026, with comprehensive benefits available. Open until filled; applications encouraged promptly.

Qualifications

• High school diploma or equivalent.
• Skills assessment via OPEIU testing process.
• Excellent customer service skills in person and on the phone.
• Proven organizational skills with strong attention to detail and ability to multi-task.
• Excellent written and verbal communication skills.
• General clerical skills that include working knowledge of Excel, Word, Infinite Campus, Outlook
• Prompt, regular and reliable attendance.
• Communicates with students, parents, co-workers, supervisors, and the community in a positive and responsive way that is consistently welcoming and enhances effective work relationships.
• Demonstrates an appreciation of diversity in all interactions and job functions.
• No written reprimand or higher within the past 12 months.
• Not on a Performance Improvement Plan (e.g. Job Target and/or Plan of Assistance)
• Must take part in a standardized interview process conducted by HR and the Department/Building Administration. A score of 70% is required to pass the interview. If the bidder does not meet the minimum threshold to pass the interview, the next qualified bidder will be invited to interview.

Responsibilities

• Assist students, staff, and parents with directions, information, and friendly customer service in person and over the phone.
• Provide clerical support including data entry, copying, lunch count, filing, and Infinite Campus support.
• Maintain confidentiality and data privacy for employees and students.
• Treat students and staff with fairness and equity in all interactions.
• Provide coverage for Health Assistant and Office Coordinator as needed.
• Sort U.S. and District mail and maintain phone directory numbers.
• Answer high-volume multi-line phone system and update school pages/announcements.
• Perform daily attendance tasks and generate attendance reports.

Skills

Customer service

Organizational skills

Communication skills

Multi-tasking

Excel

Word

Infinite Campus

Outlook

Attendance tasks

Confidentiality

Prompt attendance

Education

High school diploma or equivalent

Tools

Excel

Word

Infinite Campus

Outlook

Job description

• Infinite Campus support

Position

TEMPORARY Long Term Substitute Clerk - Office Support/Attendance Office

Location

East Ridge High School

Hours per Day

8 hours per day

Start and End Times

7:30 a.m.-4:00 p.m. with ½ hour unpaid lunch

Starting Pay

$20.49 per hour (Step 1)

Anticipated Start and End Date

10/27/2026 - 12/22/2026

Available for Application

Open until filled

Calendar-Classification

Class 4

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Supplemental life insurance
• Dependent life insurance
• Long-term disability coverage
• Accident plan
• Critical illness plan
• Hospital indemnity plan
• Identity protection plan
• Flexible spending accounts
• Employee Assistance Program (EAP)
• Retirement plans

Visit our benefits page for more detailed information.

POSITION SUMMARY

This position provides general office support to the building under the guidance of the Office Coordinator and the supervision of the Building Principal. Functions outlined in this job description will vary depending on the assigned building/office

PRIMARY JOB FUNCTIONS

General Office Functions

• Assists students, staff, and parents, including: greet people entering the office; assists with directions, information, provides positive and friendly customer service in person and over the telephone. Remains cheerful, calm and professional in all situations
• Provides clerical support, which may include:
• Correspondence/flyer distribution
• Data entry
• Copying
• Lunch count
• Infinite Campus support
• Filing
• Correspondence and spreadsheets using Word and Excel
• Maintains confidentiality and data privacy for employees and students.
• Treats students and staff with fairness and equity. Understands and supports students and staff with varying cultural, ethnic, sexual orientation, religious, and/or language backgrounds.
• Other duties as assigned.

Department Specific Job Functions, may include

• Provides coverage for Health Assistant as needed, including: coverage for lunch and breaks, assist during busy times, administers medications and provides minor first aid.
• Provides coverage for Office Coordinator, as needed, including: coverage for lunch and breaks, and assist during busy times.
• Sorts U.S. and District mail, including printing needs
• Provides callers and staff with District building phone directory numbers
• Answers high volume multi-line phone system
• Operates and maintains automated phone-calling systemUpdates pages on school's website
• Updates announcements and other information
• Performs daily attendance tasks
• Maintains attendance program
• Contacts guardian concerning absence of students
• Prepares various attendance reports as required by district and state

JOB SPECIFICATIONS (EDUCATION, LICENSE, EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES)

Required

• High school diploma or equivalent for all new hires after July 1, 2006.
• Skills assessment in accordance with established OPEIU testing process.
• Actively participates in district-sponsored training when offered.
• Excellent customer service skills in person and on the phone.
• Proven organizational skills with strong attention to detail and ability to multi-task.
• Excellent written and verbal communication skills.
• General clerical skills that include working knowledge of Excel, Word, Infinite Campus, Outlook
• Prompt, regular and reliable attendance.
• Communicates with students, parents, co-workers, supervisors, and the community in a positive and responsive way that is consistently welcoming and enhances effective work relationships.
• Demonstrates an appreciation of diversity in all interactions and job functions.
• No written reprimand or higher within the past 12 months.
• Not on a Performance Improvement Plan (e.g. Job Target and/or Plan of Assistance)
• Must take part in a standardized interview process conducted by HR and the Department/Building Administration. A score of 70% is required to pass the interview. If the bidder does not meet the minimum threshold to pass the interview, the next qualified bidder will be invited to interview

Desired

• Demonstrable proficiency in mail merge and label creation.
• Multi-line phone system experience.
• Experience in a school setting.
• Experience with Infinite Campus.
• Basic accounting skills.

TESTING

Candidates must pass the qualifying test prior to bidding. Successful candidates must have a qualifying score in each of the following testing areas to be considered for the position: Microsoft Word, Microsoft Excel, Basic Office Skills and Following Written Instructions.

EQUAL OPPORTUNITY EMPLOYER

EQUAL OPPORTUNITY EMPLOYER