Long Term Substitute Secretary

Genesee-Education-Consultant-Services; Flint (MI); On-site; USD 17,000 - 28,000; Part time

Job summary

Westwood Heights School District seeks a dependable Long-Term Substitute Secretary for Academy West Alternative High School (Grades 9–12). This temporary role supports daily office operations, serves as main contact for students, families, staff, and visitors, and ensures smooth communication with district departments.

The position requires daily availability for the duration of the assignment, with confidentiality and professional conduct priority. Background checks are required.

Qualifications

• High school diploma or equivalent required.
• Previous secretarial, clerical, administrative assistant, or general office experience preferred.
• Previous experience in a school office preferred.

Responsibilities

• Greet and assist students, parents, staff, visitors, and community members professionally.
• Answer, screen, and route calls and messages.
• Provide clerical and administrative support to administrators and staff.
• Assist with student attendance and related documentation.
• Maintain accurate school and office records.

Skills

Organizational skills

Customer service

Verbal communication

Written communication

Confidentiality

Fingerprint clearance

Education

High school diploma or equivalent

Tools

Microsoft Office / 365

Job description

WESTWOOD HEIGHTS SCHOOL DISTRICT

JOB POSTING

LONG-TERM SUBSTITUTE SECRETARY

Academy West Alternative High School | Grades 9–12

Position: Long-Term Substitute Secretary
Location: Academy West Alternative High School
Grade Level: 9–12
Classification: Temporary / Long-Term Substitute
Reports To: Building Administrator/Designee
Starting Date: Immediately
Rate of Pay: Per established substitute rate

Position Summary

Westwood Heights School District is seeking a dependable, professional, and organized Long-Term Substitute Secretary to provide clerical and administrative support at Academy West Alternative High School, serving students in grades 9–12.

This is a long-term substitute assignment requiring consistent daily availability for the duration of the assignment. The successful candidate will assist with the daily operation of the school office and serve as a primary point of contact for students, parents/guardians, staff, visitors, and community members.

Essential Duties and Responsibilities

• Greet and assist students, parents/guardians, staff, visitors, and community members in a professional and courteous manner.
• Answer, screen, and route telephone calls and messages.
• Provide clerical and administrative support to building administrators and staff.
• Assist with student attendance, including absences, tardies, early dismissals, and related documentation.
• Maintain accurate student, school, and office records.
• Prepare correspondence, forms, reports, notices, and other documents.
• Perform data entry, filing, scanning, copying, and general record maintenance.
• Support communication between the school office, families, staff, and district departments.
• Assist students entering or leaving the school office in accordance with established procedures.
• Receive and appropriately route deliveries, records, and other materials.
• Maintain confidentiality of student, employee, and district information.
• Follow district procedures regarding student safety, visitors, emergencies, and confidential records.
• Provide consistent and dependable office coverage throughout the long-term assignment.
• Perform other related duties as assigned by the building administrator or designee.

Minimum Qualifications

• High school diploma or equivalent required.
• Previous secretarial, clerical, administrative assistant, or general office experience preferred.
• Previous experience working in a school office preferred.
• Strong organizational and customer-service skills.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and exercise good judgment.
• Ability to prioritize responsibilities and manage frequent interruptions in a busy school environment.
• Ability to work professionally and respectfully with high school students, families, staff, administrators, and the public.
• Basic proficiency with computers, email, Microsoft Office/Microsoft 365, and electronic record systems.
• Ability and willingness to learn district student-information and administrative systems.
• Dependable attendance and punctuality.
• Successful completion of all required criminal background and fingerprint clearance checks prior to employment.

Preferred Qualifications

• Previous experience in a public school or secondary school office.
• Experience working with student attendance and student-information systems.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Ability to remain calm, flexible, and professional in a fast-paced school environment.

Terms of Assignment

This is a temporary, long-term substitute assignment and does not constitute a permanent appointment. The selected candidate must be available to work the regular school-day schedule consistently for the duration of the assignment.

Employment is contingent upon successful completion of all required background and fingerprint clearance requirements.