Long Term Sub for Lower School Executive Assistant

Maranatha Christian Academy MN; Brooklyn Park (MN); On-site; USD 2,755,000 - 4,133,000; Full time

Job summary

Maranatha Christian Academy in Brooklyn Park, MN seeks a long-term substitute executive assistant to support the lower school principal. Responsibilities include managing the principal’s calendar, handling inquiries, coordinating events, and ensuring smooth day-to-day operations in a fast-paced school environment.

The ideal candidate will have an associate degree and prior executive assistant experience in a school setting, excellent communication, discretion, and organizational skills, and the

Qualifications

• Associate degree and prior executive assistant experience preferred.
• Experience in a school setting is a plus.
• Strong communication, discretion, and organizational skills.

Responsibilities

• Manage the principal’s calendar and appointments.
• Coordinate events and monitor visitor check-ins.
• Handle email, phone calls, and general inquiries.
• Support day-to-day lower school operations with confidentiality.

Skills

Multitasking

Communication

Customer service

Organization

Problem solving

Education

Associate's degree

Tools

Microsoft Office

Database software

Excel

Word processing

Job description

Maranatha Christian Academy (MCA) is a private school serving Grades Pre-kindergarten through 12 in Brooklyn Park, MN. Our vision is for every Maranatha student to be highly educated, Christ-centered, and biblically anchored world changers. MCA has an opening for a long-term substitute executive assistant starting at the beginning of August 2026 and continuing for approximately 5 months.

Summary

The substitute executive assistant to the lower school principal ensures smooth, day-to-day operations in a fast-paced environment by:

• Independently and collaboratively managing administrative tasks to support the principal
• Facilitating clear,timelycommunication among staff, parents, and stakeholders
• Anticipating needs and resolving issues proactively
• Upholding the highest standards of discretion, integrity, and professionalismat all times

This role combines strong organizational skills with proactive problem-solving to keep the lower school running seamlessly.

Essential Duties and Responsibilities:

• Must work well with young children and pre-adolescents
• Oversee daily lower school operations, including staff coverage, and respond to general inquiriesand questions
• Exercise good judgment on staff and student matters using discretion and confidentiality
• Manage incoming email, phone calls, and mail
• Coordinate theprincipal’s calendar, appointments, and visitor check-ins
• Arrange substitute coverage for breaks or staff absences, which may include after-hours requests for staff with last-minute absences due to illness or emergencies
• Organize events and meetings—field trips, parent/teacher conferences, chapel, etc.
• Coordinate student placements: interviews, kindergarten assessments, and student-teacher partnerships
• Distribute communications and materials: mailings, birthday/prayer cards, curriculum, and assessment resources.
  
• Other duties may beassigned.

Qualifications:

To perform this job successfully, an individual must be able to multitask and perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Communication: Speak and write clearly and professionally

Customer Service & Conflict Resolution: Respond promptly toteacher, student, and parent needs; manage difficult or emotional situations tactfully; focus on solutions, not blame.

Organization & Planning: Prioritize and plan tasks efficiently; maintain accuracy, thoroughness, and follow-through.

Professionalism & Integrity: Uphold confidentiality, ethicalstandards, andorganizational values; respect diversity; exercise sound judgment.

Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office, Database software, Excel spreadsheet software, and word processing software.

Qualifications

Associate's degree, previous executive assistant experience, and prior work in a school setting are preferred.