Logistics Operations Coordinator

Recycling Management Resources LLC; Northern (KY); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision and 401K match

short-term disability

long-term disability

life insurance

Paid Time Off

Holiday pay

Job summary

The Wilmington Group is seeking an Operations Coordinator to support daily inbound/outbound movement, scale operations, and documentation. You will coordinate shipments, manage dock and yard needs, and serve as a crucial admin liaison for Operations and the General Manager.

Ideal candidates have a high school diploma, strong organizational skills, and the ability to juggle multiple loads and documents while communicating clearly with carriers, drivers, and internal teams.

Qualifications

• High school diploma or equivalent.
• Experience in plant operations, logistics, transportation, shipping and receiving, scale operations, or a related environment preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple loads, documents, and operational priorities simultaneously.
• Effective written and verbal communication skills.
• Comfortable working with carriers, drivers, customers, suppliers, and internal departments.
• General computer and data-entry proficiency.
• Ability to learn and use cieTrade, Procurify, and other company systems.
• Ability to identify discrepancies and communicate operational concerns promptly.
• Experience with recordkeeping, compliance documentation, auditing processes, or transportation documentation preferred.

Responsibilities

• Respond promptly to trucks entering the scale.
• Confirm that bills of lading match the loads being picked up by the assigned carrier.
• Maintain accurate information regarding empty and loaded trailers located in the yard.
• Manage Open Docks and assist with dock coordination.
• Follow up with customers regarding estimated arrival times.
• Support the Operations Manager with communication to the yard jockey regarding trailer needs.
• Serve as a primary administrative and coordination resource for Operations and the General Manager.
• Conduct routine yard and perimeter security checks to help ensure compliance with site security procedures and identify potential concerns.
• Inspect trailer seals on inbound and outbound shipments to verify seal integrity and report discrepancies to management.
• Maintain accurate records of trailer seal inspections and security check activities.
• Practice daily shipment documentation management and distribute to relevant teams.
• Send invoices to Procurify team and forward freight invoices to Customer Service.
• Assist with maintaining plant purchase order list and direct inquiries to Customer Service.
• Assist with paper audits to ensure shipment, scale, inventory, and operational documentation is complete.
• Maintain organized operational records for audits and reporting.
• Track, file, and retain required operational records per standards.

Skills

Organizational skills

Attention to detail

Multitasking

Written & verbal communication

Customer & carrier support

Teamwork

Adaptability

Security awareness

Recordkeeping

Data-entry

Education

High school diploma or equivalent

Tools

cieTrade

Procurify

Job description

The Wilmington Group is seeking an Operations Coordinator to support daily inbound/outbound movement, scale operations, and documentation. You will coordinate shipments, manage dock and yard needs, and serve as a crucial admin liaison for Operations and the General Manager.

Ideal candidates have a high school diploma, strong organizational skills, and the ability to juggle multiple loads and documents while communicating clearly with carriers, drivers, and internal teams.