Logistics Operation Coordinator (AIR & Ocean Operations)

SmartRecruiters, Inc.; Santa Ana (CA); On-site; USD 68,000 - 76,000; Part time

Job summary

SmartRecruiters, Inc. is seeking a Logistics Operation Coordinator (Air & Ocean Operations) in Santa Ana, CA.

The role focuses on planning, executing, and improving inbound/outbound air and ocean freight to move shipments efficiently from manufacturers to warehouses and customers. Responsibilities include coordinating air/export and ocean freight, tracking shipments, ensuring regulatory compliance, and communicating with partners and customers.

Qualifications

• Bachelor's degree in logistics, supply chain, business administration, or related field.
• 6+ years in logistics coordination with international air/ocean freight.
• Experience with air/export and ocean freight operations, including documentation.
• Strong knowledge of international freight regulations and customs procedures.
• Proficiency with ERP and logistics systems (SAP, TMS, WMS).

Responsibilities

• Plan and schedule inbound/outbound air and ocean freight operations, including weekend work as required.
• Coordinate port/terminal departures, schedules with operators and brokers.
• Monitor shipments in real time and resolve exceptions promptly.
• Serve as primary contact with carriers, freight forwarders, brokers, and customers.
• Ensure compliance with international trade regulations and maintain documentation.
• Drive process improvements to reduce transit time and logistics costs.

Skills

Analytical Thinking

Problem Solving

Communication

Multitasking

Work Under Pressure

Education

Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or related field

Tools

SAP

TMS

WMS

Job description

Logistics Operation Coordinator (AIR & Ocean Operations)

• Contract

Pay rate: ~$33~/hr, DOE

Work Location: Santa ana, CA

Contract Period:1 yr

Work Hours: Tuesday–Saturday or Sunday–Thursday, 8AM~5PM

Position Overview

The Mobile Business Unit supports the global distribution of mobile devices with a focus on speed, reliability, and operational efficiency. The Logistics Coordinator (Air & Ocean Operations) is responsible for planning, executing, and continuously improving inbound and outbound air and ocean freight operations, ensuring shipments move efficiently from manufacturers to company warehouses and ultimately to customers.

This position requires hands‑on experience in air or ocean freight operations, along with solid ocean freight knowledge. As the operation supports global transportation across multiple time zones, this position follows a five‑day work schedule that includes weekend shifts based on operational requirements.

Key Responsibilities

1) Planning & Scheduling

• Create and maintain daily tracking reports for Air Export, Ocean Import and OTR including weekend operations

2) Port & Terminal Coordination

• Gather departure information for containers and air cargo at ports, terminals, and airports.
• Monitor and confirm on‑time departures from U.S. Ocean terminals and major airports.
• Coordinate terminal departure schedules with terminal operators and customs brokers.

3) Movement Monitoring

• Track ocean containers, rail intermodal units, and air shipments in real time.
• Validate Import of Documentation (IOD) and Proof of Delivery (POD) on a daily basis.
• Respond promptly to shipment exceptions requiring immediate attention (e.g., delays, damages, customs hold).

4) Partner & Stakeholder Communication

• Serve as the primary point of contact for logistics partners, including carriers, freight forwarders, customs brokers, internal supply chain teams, and customers.
• Handle claims, documentation, and issue escalations through phone, email, or virtual meetings.

5) Compliance & Documentation

• Ensure all shipments comply with international trade regulations, hazardous material requirements, and security standards.
• Maintain accurate records for audits and regulatory inspections.
• Perform other job‑related duties as assigned.

6) Core Competencies

• Analytical Thinking: Translate large data sets into actionable insights.
• Problem Solving: Quickly identify root causes of operational issues and implement effective solutions.
• Communication: Communicate clearly and effectively with internal teams and external partners.
• Multitasking: Manage multiple priorities while maintaining accuracy and attention to detail.
• Ability to Work Under Pressure: Perform effectively in a fast‑paced, deadline‑driven environment.

7) Air Export Responsibilities

• Receive and validate Air Export shipping instructions (SI) from customers.
• Coordinate booking with airlines and freight forwarders based on required transit time and cost.
• Prepare and review MAWB, HAWB, commercial invoice, packing list, SLI and export declarations.
• Coordinate TSA, IATA and dangerous goods (DG) compliance when applicable.
• Monitor cargo cut‑off time, terminal receiving schedule and flight departures.
• Coordinate warehouse cargo receiving, screening, palletizing and ULD build‑up.
• Manage export customs clearance and respond to customs examinations or holds.
• Track flight departures, transshipment status and final arrival; proactively resolve exceptions.
• Communicate shipment status and milestones to customers through regular updates.
• Handle flight cancellation, rollover, offload and rebooking with minimum service disruption.
• Review airline freight invoices and accessorial charges for accuracy.
• Measure Air Export KPI including On‑Time Departure (OTD), On‑Time Arrival (OTA), booking accuracy, document accuracy and claims ratio.
• Support peak season capacity planning and airline allocation strategy.
• Drive continuous process improvement to reduce transit time and logistics cost.

1) Education

• Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or a related field.

2) Experience

• Minimum 6 years of experience in logistics coordination, with a strong focus on international air and ocean freight operations.
• Hands‑on experience in international Air, Ocean, and OTR freight forwarding operations is required
• Proven experience managing transload warehouse operations and Truckload (TL) dispatch.

3) Industry Knowledge

• Strong understanding of international air and ocean freight regulations, and customs procedures

4) Technical Skills

• Proficiency with ERP and logistics systems (SAP, TMS, WMS or equivalent).

All your information will be kept confidential according to EEO guidelines.