Logistics Invoicing & Budget Coordinator

Allied Steel Buildings; Fort Lauderdale (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Allied Steel Buildings is seeking a detail-oriented Logistics Admin to support our Logistics Department in Fort Lauderdale, FL. You will manage invoices, shipping documentation, carrier payments, remittances, and project logistics cost tracking, ensuring accuracy and timely processing across multiple projects.

The role requires strong Excel skills, excellent organization, and the ability to coordinate with carriers and internal teams to resolve discrepancies and close out shipments efficiently.

Qualifications

• 2+ years of experience in logistics administration, freight, transportation, business administration, accounts payable, or a related field.
• High attention to detail and accuracy.
• Experience reviewing invoices and supporting documentation.
• Strong follow-through and problem-solving skills.
• Strong organizational and administrative skills.
• Strong Microsoft Excel or spreadsheet skills.
• Strong written and verbal communication skills.
• Ability to manage multiple projects, carriers, invoices, and deadlines simultaneously.
• Ability to communicate professionally with carriers, vendors, internal teams, and customers.

Responsibilities

• Receive, review, organize, and process logistics-related carrier and service-provider invoices.
• Verify invoices against approved rates, quotes, contracts, shipment records, and agreed terms.
• Ensure each invoice is assigned to the correct project, shipment, carrier, and cost category.
• Identify duplicate invoices, incorrect charges, unauthorized fees, accessorial charges, and billing discrepancies.
• Coordinate with Logistics Leads and carriers to resolve invoice discrepancies before payment.
• Track invoices through received, reviewed, approved, disputed, and paid status.
• Maintain complete and organized shipping documentation for each shipment and project.

Skills

Attention to Detail

Organization

Problem Solving

Communication

Time Management

Data Management

Carrier & Vendor Coordination

Tools

ERP systems

CRM systems

Logistics management systems

Job description

Allied Steel Buildings is seeking a detail-oriented Logistics Admin to support our Logistics Department in Fort Lauderdale, FL. You will manage invoices, shipping documentation, carrier payments, remittances, and project logistics cost tracking, ensuring accuracy and timely processing across multiple projects.

The role requires strong Excel skills, excellent organization, and the ability to coordinate with carriers and internal teams to resolve discrepancies and close out shipments efficiently.