Logistics Invoicing & Budget Control Specialist

Allied Steel Buildings; Fort Lauderdale, Northern (FL, KY); Hybrid; USD 48,000 - 68,000; Full time

Job summary

Allied Steel Buildings is seeking a Logistics Admin to provide administrative, financial, and documentation support for the Logistics Department. The role focuses on managing logistics invoices, shipping documents, carrier payments, remittances, and cost tracking across projects.

The ideal candidate will be highly organized, detail oriented, and proficient with Excel and ERP/CRM systems. You will work with a Logistics Lead on each project to ensure costs are properly documented, approved, paid,

Qualifications

• 2+ years of experience in logistics administration or related field.
• Strong attention to detail and accuracy in financial data.
• Experience reviewing invoices and supporting documentation.
• Professional communication with carriers, vendors, and internal teams.

Responsibilities

• Receive, review, organize, and process logistics invoices from carriers and service providers.
• Verify invoices against rates, quotes, contracts, and shipment records.
• Assign invoices to correct projects, shipments, carriers, and cost categories.
• Identify duplicates, incorrect charges, and billing discrepancies for resolution.
• Coordinate with Logistics Leads and carriers to resolve issues before payment.
• Track invoices through the workflow from received to paid.
• Maintain organized shipping documentation in project folders and systems.
• Prepare and send payment remittances to carriers and providers.
• Monitor budgets and assist with project closeout and logistics cost tracking.
• Support audit readiness with accurate expense records.

Skills

Attention to detail

Excel proficiency

Communication skills

Organization & time management

Accounts payable experience

Tools

ERP systems

CRM systems

Logistics management systems

Job description

Allied Steel Buildings is seeking a Logistics Admin to provide administrative, financial, and documentation support for the Logistics Department. The role focuses on managing logistics invoices, shipping documents, carrier payments, remittances, and cost tracking across projects.

The ideal candidate will be highly organized, detail oriented, and proficient with Excel and ERP/CRM systems. You will work with a Logistics Lead on each project to ensure costs are properly documented, approved, paid,