Logistics Expeditor & Order Coordinator

Addison Group; Houston (TX); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Job summary

Addison Group is actively seeking an Expeditor & Logistics Assistant in Houston, TX. The role coordinates and expedites orders, deliveries, materials, and logistics from PO through final delivery, serving as a communication link among Purchasing, Accounting, Warehouse, vendors, carriers, and project teams.

The ideal candidate is highly organized, proactive, and capable of managing multiple orders and deadlines while communicating delays early and keeping teams informed throughout the process.

Qualifications

• 2+ years of exp in expediting, logistics, purchasing, procurement, or a related administrative role.
• Experience with purchase orders, invoices, and credit card statements.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Ability to proactively follow up with vendors, carriers, and internal departments.
• Strong problem-solving skills and the ability to identify and resolve issues quickly.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to work in a fast-paced environment where priorities and delivery schedules can change.
• Ability to communicate effectively with Accounting, Warehouse, Purchasing, vendors, and management.

Responsibilities

• Track purchase orders from placement through delivery, ensuring orders remain on schedule and meet project requirements.
• Expedite materials, equipment, supplies, and other purchases to meet required delivery dates.
• Communicate regularly with vendors and suppliers regarding order status, availability, lead times, backorders, shipping information, and expected delivery dates.
• Monitor and maintain accurate delivery schedules and proactively identify potential delays or issues.
• Coordinate with the Warehouse to confirm upcoming deliveries, receiving requirements, quantities, and special handling instructions.
• Keep Accounting updated on purchase order status, invoices, discrepancies, credits, and other issues that may affect payment or reconciliation.
• Review purchase orders, vendor acknowledgments, packing slips, invoices, and shipping documentation for accuracy.
• Assist with matching purchase orders, invoices, and receiving documentation and communicate discrepancies to the appropriate department.
• Coordinate with freight companies, carriers, vendors, and internal personnel regarding shipments and deliveries.
• Obtain and communicate tracking numbers, estimated arrival dates, delivery confirmations, and other shipment information.
• Maintain accurate records of orders, deliveries, vendor communications, and outstanding issues.
• Follow up on open purchase orders and outstanding deliveries until fully resolved.
• Communicate changes to delivery schedules or material availability to project teams and management.
• Assist with resolving damaged, missing, incorrect, or delayed shipments.
• Coordinate returns, replacements, credits, and vendor claims as needed.
• Assist with credit card statement and purchasing documentation as needed.
• Update internal systems, spreadsheets, and tracking reports with current order and delivery information.
• Help prioritize urgent orders and coordinate expedited shipping when necessary.
• Work closely with multiple departments to ensure materials are available when needed and projects remain on schedule.
• Perform other administrative and logistics duties as assigned.

Skills

Expediting experience

Order coordination

Vendor follow-up

Communication skills

Organizational skills

Attention to detail

Problem solving

Multi-tasking

Team collaboration

Adaptability

Tools

Excel

Outlook

Microsoft Office

Job description

Addison Group is actively seeking an Expeditor & Logistics Assistant in Houston, TX. The role coordinates and expedites orders, deliveries, materials, and logistics from PO through final delivery, serving as a communication link among Purchasing, Accounting, Warehouse, vendors, carriers, and project teams.

The ideal candidate is highly organized, proactive, and capable of managing multiple orders and deadlines while communicating delays early and keeping teams informed throughout the process.