Logistics Coordinator: Shipping & Receiving Pro

Odyssey Logistics & Technology; Vandalia (IL); On-site; USD 23,000 - 25,000; Full time

Benefits offered by this job

Medical plans with FSA and HSA options

Dental Insurance

Vision Insurance

Company-paid Life and Disability Ins.

401(k) Plan with Company Match

PTO and Company Holidays

Employee Assistance Program

Health & Wellness Program

Discounts with Preferred Vendors

Job summary

Odyssey Logistics & Technology is seeking a detailed Shipping & Receiving Coordinator in Vandalia, IL to lead daily inbound/outbound shipments for the LTL department. You will manage order entry, receiving, and documentation, ensuring accuracy and timely communication with customers and drivers.

The ideal candidate is organized, customer-focused, and proficient with MS Office, typing at ~50 wpm, and excel at cross-functional collaboration in a fast-moving environment.

Qualifications

• High school diploma or equivalent.
• Strong Microsoft Office and general computer skills.
• Ability to type approximately 50 words per minute.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and problem-solving abilities.
• Customer-focused, professional, reliable, and self-motivated.
• Ability to work independently while also contributing effectively as part of a team.

Responsibilities

• Coordinate daily inbound and outbound customer shipments using the load board.
• Process customer orders and coordinate inbound and outbound bookings.
• Receive products into inventory and monitor inventory levels.
• Verify pickups and deliveries and update shipment statuses in applicable computer systems.
• Prepare and maintain all required documentation for inbound and outbound customer inventory.
• Ensure paperwork is accurate and complete before products are released for shipment.
• Distribute daily warehouse reports identifying materials scheduled to ship.
• Maintain shipping and receiving windows and appointment logs.
• Confirm appointments and communicate schedule changes as needed.
• Respond to customer, vendor, and driver questions and address concerns or complaints professionally.
• Communicate with carriers, shippers, consignees, warehouse employees, and internal departments.
• Provide timely communication by phone and email regarding shipment activities.
• Track and trace domestic and international shipments from pickup through final delivery.
• Report incidents, accidents, service failures, and claims.
• Support the Operations team in meeting safety, accuracy, and service expectations.
• Assist the International Group with administrative and clerical activities according to established procedures.
• Cross-train with account managers and participate in continuing education and training as needed.

Skills

Microsoft Office

Typing 50 wpm

Communication skills

Organizational skills

Time management

Detail orientation

Problem solving

Customer-focused

Independent working

Team collaboration

Initiative

Education

High school diploma or equivalent

Tools

MS Office

Job description

Odyssey Logistics & Technology is seeking a detailed Shipping & Receiving Coordinator in Vandalia, IL to lead daily inbound/outbound shipments for the LTL department. You will manage order entry, receiving, and documentation, ensuring accuracy and timely communication with customers and drivers.

The ideal candidate is organized, customer-focused, and proficient with MS Office, typing at ~50 wpm, and excel at cross-functional collaboration in a fast-moving environment.