Logistics Coordinator in New York

Energy Jobline ZR; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Reflex Performance Resources Inc. is seeking a Logistics Coordinator to join our Production team in New York. The role manages the full shipment process from overseas factories to the U.S.

warehouse, verifying documents, coordinating vessel schedules, and tracking container status. The ideal candidate is highly organized, detail-focused, and capable of communicating with overseas partners and internal departments to prevent delays and ensure on-time delivery.

Qualifications

• Experience reviewing and validating shipping documents against purchase orders.
• Ability to coordinate vessel bookings and monitor ETD/ETA with overseas factories.
• Track containers from supplier to U.S. warehouse and maintain shipment records.
• Communicate delays or changes to internal teams and external partners.
• Proficiency in Excel and data entry for shipment databases.

Responsibilities

• Review shipping documents and compare information against PO approvals.
• Identify discrepancies and follow up with overseas factories for corrections.
• Maintain accurate records of shipping and PO information.
• Coordinate vessel schedules and monitor ETD/ETA.
• Monitor shipment status including customs clearance and final delivery to warehouse.
• Distribute updated shipment information to Warehouse, Accounting and Production teams.

Skills

Shipment tracking

PO verification

Import/Export docs

Vessel scheduling

Overseas comms

Data entry

Attention to detail

Time management

MS Excel

Tools

Microsoft Excel

Microsoft Office

Job description

Job DescriptionJob Description

We are seeking a highly organized and detail-orientedLogistics Coordinatorto join our Production team. This position will coordinate and monitor the entire shipment process from our overseas factories to our U.S. warehouse.

The Logistics Coordinator will verify shipping documents against purchase orders, coordinate vessel schedules with overseas factories, track containers and shipment status, and ensure all goods are shipped and delivered according to the required schedule.

This role requires strong attention to detail, excellent follow-up skills, and the ability to communicate effectively with overseas factories and internal departments. The successful candidate will take ownership of shipment information and proactively identify and resolve potential issues before they impact delivery.

Key Responsibilities

Purchase Order & Shipping Document Verification

• Review shipping documents and compare all information against approved Purchase Orders (POs).
• Identify discrepancies between POs and shipping documents and follow up with overseas factories for corrections.
• Ensure all shipment information is accurate before documents are distributed.
• Maintain accurate records of shipping and PO information.

Overseas Factory & Vessel Coordination

• Communicate with overseas factories regarding production completion and shipment readiness.
• Obtain and monitor vessel booking information and shipping schedules.
• Confirm vessel ETD (Estimated Time of Departure) and ETA (Estimated Time of Arrival).
• Follow up with factories and forwarders to ensure shipments are booked and shipped according to the required schedule.
• Monitor changes to vessel schedules and communicate delays or changes to the Production team.

Container & Shipment Tracking

• Track containers from the overseas factory through arrival at the U.S. warehouse.
• Monitor shipment status, including:Vssl schedule, Customs Clearance, and final delivery to warehouse.,
• Maintain an up-to-date shipment tracking report.
• Proactively follow up on delayed or at-risk shipments.
• Identify potential delivery problems early and elevate them to management.
• Ensure overseas goods are delivered to the warehouse on time according to the required delivery schedule.

Internal Communication & Documentation

• Distribute shipping documents and shipment information to:Warehouse, Accounting and Shipping, Produciton team.
• Provide timely updates regarding shipment status, delays, or changes.
• Ensure all departments have the correct and most current shipment information.
• Maintain organized records of POs, shipping documents, vessel schedules, and container tracking information.

General Production & Logistics Support

• Work closely with the Production team to coordinate overseas shipments.
• Assist in monitoring delivery schedules for production orders.
• Communicate with factories and logistics partners to resolve shipment-related issues.
• Maintain accurate Excel reports and shipment databases.
• Assist with other production and logistics duties as needed.

Qualifications

• Over 7years of experience in logistics, import/export, purchasing, production coordination, or a related field .
• Experience working with overseas factories or international shipments is a plus.
• Strong attention to detail and accuracy in reviewing documents and order information.
• Excellent organizational and follow-up skills.
• Ability to manage multiple shipments and deadlines simultaneously.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Excel and Microsoft Office.
• Ability to work effectively with overseas factories and internal departments.
• Experience in the apparel or fashion industry is a plus.

Key Skills

• Shipment tracking and coordination
• Purchase order verification
• Import/export documentation
• Vessel schedule monitoring
• Overseas factory communication
• Data entry and recordkeeping
• Problem-solving and attention to detail
• Time management and organization

Performance Expectations

• Ensure shipping documents accurately match approved purchase orders.
• Maintain up-to-date shipment tracking records.
• Identify and communicate shipment discrepancies promptly.
• Support on-time delivery of overseas goods to the U.S. warehouse.
• Ensure timely and accurate distribution of shipping information to internal departments.

Company Description

Reflex Performance Resources Inc. is a global sourcing company that specializes in the manufacturing and sale of Activewear Apparel. Our ultimate mission is to create lifestyle brands that combine the elements of style, comfort, fit, and performance. We pride ourselves on producing high quality garments that are affordable and accessible.

Company DescriptionReflex Performance Resources Inc. is a global sourcing company that specializes in the manufacturing and sale of Activewear Apparel. Our ultimate mission is to create lifestyle brands that combine the elements of style, comfort, fit, and performance. We pride ourselves on producing high quality garments that are affordable and accessible.