Logistics Coordinator

Dover; Tulsa (OK); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading company in heat transfer technology is seeking a Logistics Coordinator in Tulsa, Oklahoma. This role requires managing shipping arrangements and trade compliance documentation while ensuring adherence to safety and quality standards. Join a team committed to sustainability and innovation in the logistics field.

Benefits

401(k) savings plan with employer contributions

Medical, dental and vision insurance

Wellness programs

Company paid short-term disability and long-term disability

Paid time off

Qualifications

• Minimum of 2 years relevant experience in Logistics, preferably in MNC manufacturing.
• Experience with trade compliance documentation strongly preferred.

Responsibilities

• Coordinate shipping arrangements and ensure compliance with customs regulations.
• Review invoices and oversee logistics matters including delivery appointments.

Skills

Communication

Teamwork

Organizational Skills

Proactive Approach

Education

High School Diploma or GED

Tools

Transportation Management System (TMS)

Microsoft Office

Job description

At SWEP, we believe our future rest on give more energy than we take – to our planet and to our people.

As the world´s leading supplier of efficient heat transfer technology, we are driving the conversion to sustainable energy usage in heat transfer. We are dedicated to constantly creating more from less energy, material, and space.
For us at SWEP, it's more than just a job, it´s a commitment to making a difference and an impact by finding new ways to make energy last longer – globally and locally. We are striving for record-breaking growth and are looking for individuals who think like entrepreneurs, have an open mind, care about the environment, and want to inspire and be inspired. Come and join us!

To coordinate and control the administration within the shipping and receiving functions to ensure that agreed contracts, filings, declarations are adhered to, and to ensure that SWEP receives agreed services from forwarders and is charged the correct amounts. Perform other duties as per requests of superiors within agreed job competences.

Responsibilities

• Daily shipping arrangements and invoicing.
• Coordinate with freight forwarders related to logistics matters
• Review charges from freight forwarders and verify invoices from freight forwarders
• Uploading tracking information after shipping
• Responsible for other logistics matters i.e. COO application, retention of logistics related records, etc.
• Responsible for coordinating delivery appointments
• Responsible for providing freight quotes upon request
• Prepare compiled shipping documents for Customs Clearance according to the required documentation process and compliance with the customs regulations and requirement for imported and exported goods.
• Participate in implementation, maintenance, and improvement for ISO 14001 (EMS), 9001 (QMS), and Occupational Health and Safety (OSHA) in the company
• Follow all safety rules, procedures, and instructions.
• Use PPE and safety equipment as required.
• Report unsafe conditions, equipment, or practices to supervisors immediately.
• Participate in safety training and drills.
• Maintain a clean and organized workspace to minimize hazards.

Qualifications, Education, and Experience

• High School Diploma or GED, together with a minimum of 2 years relevant experience in Logistics, preferably in MNC manufacturing environment.
• Exposure in an ISO certified (EMS & QMS) manufacturing environment.
• Previous experience with trade compliance documentation strongly preferred
• Previous experience using a transportation management system (TMS) preferred

Skills and Competencies

• Good command of written and verbal English
• Good team work and communication skills.
• Proficient in Microsoft Office
• Able to work with minimum supervision
• Proactive and detail oriented
• Highly organized

Work Arrangement : Onsite

We consider several job-related, non-discriminatory factors when determining the pay rate for a position, including, but not limited to, the position’s responsibilities, a candidate’s work experience, a candidate’s education/training, the position’s location, and the key skills needed for the position. Pay is one of the Total Rewards that we provide to compensate and recognize employees for their work.

Benefits: Our total rewards package for eligible team members also includes: a 401(k) savings plan with employer contributions; medical, dental and vision insurance; wellness programs; health savings account, health care and dependent care flexible spending accounts; company paid short-term disability and long-term disability; company paid employee basic life and AD&D insurance; supplemental employee and dependent life insurance; optional accident, hospital indemnity and critical illness insurance; adoption, surrogacy, and fertility benefits and assistance; commuter benefits; parental, military, jury duty, and bereavement leaves of absence; paid time off, business travel services; employee discounts; and an employee assistance program that includes company paid counseling sessions and legal services. Eligibility for benefits is governed by applicable plan documents and policies.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please [e-mail] assistance with an accommodation. Kindly specify Job Requisition Number / Job Title and Location in response.

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