Logistics Billing Coordinator

Burns Group; Mississippi; On-site; USD 40,000 - 52,000; Full time

Job summary

Burns Logistics is seeking a Logistics Billing Coordinator to manage customer invoicing and vendor payables, while coordinating IRP and IFTA reporting. This role collaborates with Logistics and Accounting to ensure billing accuracy and regulatory compliance, reporting to the Logistics Controller.

The ideal candidate has 1–2 years in billing or accounting, a high school diploma, and familiarity with IRP/IFTA is preferred. Proficiency in Microsoft Office and billing software is expected.

Qualifications

• High school diploma or equivalent required; associate degree in accounting, business, or related field preferred.
• 1–2 years of billing, accounts payable, or related accounting experience.
• Experience in logistics or trucking industry and IRP/IFTA reporting preferred.

Responsibilities

• Invoicing customers accurately and timely.
• Process accounts payable for logistics including materials and lease/haul tickets.
• Compile and process weekly fuel card reports and approvals.
• Coordinate IRP and IFTA reporting requirements; ensure regulatory compliance.
• Perform other duties to support the Logistics team.

Skills

Attention to detail

Time management

Communication

Independence & collaboration

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Accounting/billing software

Excel

Job description

The Logistics Billing Coordinator is responsible for the accurate and timely processing of customer invoicing and vendor payables for Burns Logistics, including materials and lease/haul tickets. This role manages weekly fuel card usage reporting and coordinates International Registration Plan (IRP) and International Fuel Tax Agreement (IFTA) reporting requirements. The Logistics Billing Coordinator works closely with the Logistics and Accounting teams to ensure billing accuracy, timely approvals, and regulatory compliance, reporting directly to the Logistics Controller.

KEY RESPONSIBILITIES

Customer Invoicing:

• Invoice all customers accurately and in a timely manner in accordance with contract terms and company billing schedules.

Accounts Payable:

• Process accounts payable for Logistics, including invoices for materials and lease/haul tickets.
• Verify accuracy of tickets and supporting documentation prior to processing.

Fuel Card Management:

• Compile weekly fuel card usage reports for supervisor approval.
• Process approved fuel card usage in accordance with company policy.

Regulatory Reporting:

• Prepare and coordinate IRP (International Registration Plan) and IFTA (International Fuel Tax Agreement) reporting requirements.
• Support compliance with state and federal transportation regulations.

Additional:

• Perform other duties as assigned to support the Logistics team.

THE CANDIDATE

Education:

• High school diploma or equivalent required; associate degree in accounting, business, or a related field preferred.

Experience:

• 1-2 years of experience in billing, accounts payable, or a related accounting function.
• Experience in logistics, trucking, or the aggregate/construction industry preferred.
• Working knowledge of IRP and IFTA reporting preferred.

Skills:

• Proficiency with Microsoft Office (Excel, Outlook) and accounting/billing software.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Good organizational and time-management skills, with the ability to meet recurring deadlines.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively with logistics, accounting, and operations teams.