Logistics Billing Coordinator

Burns Dirt; Columbus (MS); On-site; USD 40,000 - 56,000; Full time

Job summary

Burns Logistics is seeking a Logistics Billing Coordinator to manage customer invoicing, vendor payables, and weekly fuel card reporting. The role collaborates with Logistics and Accounting to ensure billing accuracy and compliance with IRP/IFTA requirements.

The candidate should have 1–2 years in billing or AP, knowledge of IRP/IFTA is a plus, and proficiency in MS Office and billing software. This on-site role reports to the Logistics Controller.

Qualifications

• 1-2 years in billing, accounts payable, or related accounting function.
• Experience in logistics, trucking, or aggregate/construction industry preferred.
• Working knowledge of IRP/IFTA reporting preferred.

Responsibilities

• Invoice all customers accurately and timely according to contracts and schedules.
• Process accounts payable for Logistics including materials and lease/haul tickets; verify ticket accuracy.
• Compile weekly fuel card usage reports for supervisor approval and process approved usage.
• Prepare and coordinate IRP and IFTA reporting; support compliance with transportation regulations.
• Perform other duties to support the Logistics team.

Skills

Attention to detail

Time management

Organization

Communication

Independence & collaboration

Education

HS diploma or equivalent

Associate degree in accounting/business

Tools

Microsoft Office

Accounting/billing software

Job description

The Logistics Billing Coordinator is responsible for the accurate and timely processing of customer invoicing and vendor payables for Burns Logistics, including materials and lease/haul tickets. This role manages weekly fuel card usage reporting and coordinates International Registration Plan (IRP) and International Fuel Tax Agreement (IFTA) reporting requirements. The Logistics Billing Coordinator works closely with the Logistics and Accounting teams to ensure billing accuracy, timely approvals, and regulatory compliance, reporting directly to the Logistics Controller.

KEY RESPONSIBILITIES

Customer Invoicing:

• Invoice all customers accurately and in a timely manner in accordance with contract terms and company billing schedules.

Accounts Payable:

• Process accounts payable for Logistics, including invoices for materials and lease/haul tickets.
• Verify accuracy of tickets and supporting documentation prior to processing.

Fuel Card Management:

• Compile weekly fuel card usage reports for supervisor approval.
• Process approved fuel card usage in accordance with company policy.

Regulatory Reporting:

• Prepare and coordinate IRP (International Registration Plan) and IFTA (International Fuel Tax Agreement) reporting requirements.
• Support compliance with state and federal transportation regulations.

Additional:

• Perform other duties as assigned to support the Logistics team.

THE CANDIDATE

Education:

• High school diploma or equivalent required; associate degree in accounting, business, or a related field preferred.

Experience:

• 1-2 years of experience in billing, accounts payable, or a related accounting function.
• Experience in logistics, trucking, or the aggregate/construction industry preferred.
• Working knowledge of IRP and IFTA reporting preferred.

Skills:

• Proficiency with Microsoft Office (Excel, Outlook) and accounting/billing software.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Good organizational and time-management skills, with the ability to meet recurring deadlines.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively with logistics, accounting, and operations teams.