Logistics Administrative Assistant

Smart Family of Cooling Products; Houston (TX); On-site; USD 52,000 - 65,000; Full time

Job summary

A leading company in the manufacturing sector is seeking a Logistics Administrative Assistant to support their logistics team. The role involves managing customer invoices, coordinating logistics, and providing administrative support. Ideal candidates should have strong attention to detail and excellent customer service skills. Join a dynamic team and contribute to operational excellence in a fast-paced environment.

Benefits

Medical Insurance

Vision Insurance

401(k)

Qualifications

• Previous experience in an administrative or support role preferred.

Responsibilities

• Generate customer invoices accurately and promptly.
• Update and maintain customer schedules.
• Provide general office support, including data entry and file management.

Skills

Attention to Detail

Customer Service

Communication

Organizational Skills

Tools

Microsoft Word

Microsoft Excel

Job description

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Job Summary

The Logistics Administrative Assistant will play a vital role in supporting our logistics team by managing customer invoices, coordinating logistics, maintaining accurate fleet schedules, and providing administrative support. The ideal candidate will have excellent customer service skills, strong attention to detail, and thrive in a fast-paced environment.

• Generate customer invoices accurately and promptly, including necessary supporting documentation.
• Update and maintain customer schedules.
• Notify customers of order updates, shipment statuses, and scheduling changes.
• Collaborate closely with shop leads to confirm job statuses.
• Perform logistics administrative tasks, including coordinating deliveries and preparing shipment paperwork.
• Provide general office support, including data entry, file management, and office organization.
• Assist with customer service inquiries and support as needed.

Other Job Responsibilities

• Follow all Smart Family shop procedures and safety guidelines.
• Perform other duties as assigned.

Required Skills/Abilities

• Strong attention to detail and accuracy.
• Excellent customer service and communication skills.
• Proficiency in Microsoft Word, Excel, and general office software.
• Ability to work well with team members in a shop and office environment.
• Strong organizational skills and the ability to manage multiple tasks.
• Previous experience in an administrative or support role is preferred.

Physical Requirements

• Must be able to remain in a stationary position at a desk and work on a computer.
• Must be able to transport 15 pounds at times.
• Must be able to access and navigate the facility.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative and Customer Service

Industries

• Manufacturing, Machinery Manufacturing, and Industrial Machinery Manufacturing

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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