Administrative Assistant

CAPNI; Indianapolis (IN); Remote; USD 10,000 - 60,000; Part time

Job summary

Join a mission-driven organization as an Administrative Assistant to support the daily operations of CAPNI. This part-time role involves managing finances, coordinating events, and providing administrative support to leadership. Ideal candidates will have strong organizational skills and experience in nonprofit settings, contributing to the advancement of nursing professionals in Indiana.

Benefits

Flexible work arrangements

Supportive team environment

Opportunities for professional growth

Make a meaningful impact on healthcare

Qualifications

• Administrative experience in a nonprofit or member-driven organization preferred.
• Proficiency in QuickBooks and general bookkeeping.
• Experience planning and coordinating professional conferences or large events.

Responsibilities

• Provide administrative support to executive leadership and board.
• Maintain and manage organizational finances.
• Coordinate logistics for conferences and events.

Skills

Bookkeeping

Digital Communication

Event Coordination

Organizational Skills

Communication Skills

Education

Associate’s degree or equivalent work experience

Tools

QuickBooks

Microsoft Office Suite

Google Workspace

Zoom

Survey Monkey

Job description

Location: Indiana - Remote

Hours: Part-time - Hourly (20-30 hrs per week, variable)

Application Deadline: June 2, 2025

Anticipated Start Date: July 1, 2025

Position: Administrative Assistant

Coalition of Advanced Practice Registered Nurses of Indiana (CAPNI) is a nonprofit member organization dedicated to advancing the role and impact of Advanced Practice Registered Nurses (APRNs) through advocacy, education, and professional development. We serve as a hub for leadership, innovation, and community among Indiana’s APRN professionals.

We are seeking an Administrative Assistant to support our nonprofit’s daily operations. The ideal candidate will be detail-oriented and capable of managing a range of administrative tasks, with strengths in bookkeeping, digital communication, and event coordination.

Responsibilities:

1. Provide administrative support to executive leadership, board of directors, committees, and members
2. Maintain and manage organizational finances
3. Update and maintain the organization’s website content and functionality
4. Manage social media accounts, including content scheduling and engagement
5. Coordinate logistics for conferences and events, both virtual and in-person
6. Schedule meetings, manage calendars, and prepare documents for meetings
7. Maintain accurate digital records and membership databases
8. Respond to inquiries and correspondence in a timely and professional manner
9. Perform general office duties and other tasks as assigned
10. Attend all board meetings and conferences, which may involve in-state travel and overnight stays

Qualifications:

1. Associate’s degree or equivalent work experience preferred
2. Administrative experience, preferably in a nonprofit or member-driven organization
3. Proficiency in QuickBooks and general bookkeeping
4. Experience with email and website management systems
5. Knowledge of social media platforms (Facebook, LinkedIn, Instagram) and scheduling tools
6. Strong organizational and communication skills
7. Proficiency in Microsoft Office Suite and cloud-based collaboration tools (Google Workspace, Zoom, Survey Monkey)
8. Experience planning and coordinating professional conferences or large events
9. Knowledge of the accreditation process for continuing education programs is a plus
10. Familiarity with the role of advanced practice registered nursing or the healthcare industry is preferred

Why Join Us:

• Be part of a mission-driven organization empowering nurse leaders
• Flexible work arrangements and a supportive team environment
• Opportunities for professional growth and development
• Make a meaningful impact on the healthcare community