Logistics Admin Coordinator — Flexible Hours

DSV Air & Sea Inc.; Burbank (WA); On-site; USD 3,720,000 - 3,857,000; Full time

Job summary

DSV Administrative Coordinator based in Burbank, WA supports daily transportation and operations, ensuring accurate reporting and data integrity while coordinating information across multiple systems. You will serve as a central point between operations, management, and support departments to keep information flowing smoothly.

Required: High School Diploma or GED, basic computer skills, and strong organizational and communication abilities.

Qualifications

• High School Diploma or GED.
• Basic computer proficiency and experience using business software applications.
• Strong organizational, administrative, and communication skills.

Responsibilities

• Provide administrative and operational support to managers and supervisors while maintaining effective communication across departments.
• Prepare, verify, and distribute operational reports, ensuring accuracy and completion within established deadlines.
• Maintain data integrity by reviewing, updating, and validating operational records, reports, and workforce tracking information.
• Manage Transportation Management System (TMS) activities, including data entry, updates, transaction processing, and issue resolution.
• Assist with daily operational planning by monitoring staffing, scheduling, workload demands, and potential operational risks.
• Maintain and update workforce tracking tools, including records and labor-related reporting.
• Monitor operational applications and system integrations, identify discrepancies, troubleshoot issues, and elevate concerns as needed.
• Conduct end-of-day (EOD) reconciliations by reviewing reports, system data, workforce records, and unresolved issues.
• Prepare accurate shift handoffs and communicate outstanding tasks, operational concerns, and follow-up requirements to management and incoming shifts.
• Support special projects, continuous improvement initiatives, and additional administrative responsibilities as assigned.
• Ensure compliance with company policies, operational procedures, and confidentiality requirements.
• Proactively identify, communicate, and elevate issues that could impact operational performance, service levels, compliance, or reporting accuracy.

Skills

Organizational skills

Administrative skills

Communication skills

Attention to detail

Customer service

Confidentiality

Independence

Teamwork

Education

High School Diploma or GED

Associate degree or related coursework

Business Administration / Logistics coursework

Tools

TMS

Labor management systems

Warehouse management systems

Microsoft Excel

Job description

DSV Administrative Coordinator based in Burbank, WA supports daily transportation and operations, ensuring accurate reporting and data integrity while coordinating information across multiple systems. You will serve as a central point between operations, management, and support departments to keep information flowing smoothly.

Required: High School Diploma or GED, basic computer skills, and strong organizational and communication abilities.