Logistic Admin I

Novo Building Products; Lakeland (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term & long-term disability

Paid Time Off

401k with employer match

Shift premiums

Job summary

Novo Building Products is seeking a Logistics Administrator to support the Logistics Department by coordinating with drivers and customers to ensure timely and safe shipments. You will collaborate with Sales, Inventory, and Planning to fulfill orders efficiently.

The role requires strong administrative skills, proficiency with Microsoft Word/Excel/Outlook, and the ability to multi-task and communicate effectively across teams. Prior experience in logistics is a plus, with no travel requirements.

Qualifications

• High School Diploma or GED required.
• Excellent administrative and organizational skills.
• Proficient with Word, Excel, and Outlook.
• Ability to communicate with all levels and multi-task effectively.

Responsibilities

• Print Bills of Lading and prepare delivery packets.
• Adhere to BOL procedures for shipments and proofs of delivery.
• Collaborate with accounting for collections and payments.
• Communicate route and delivery instructions to drivers.
• Operate software tracking to monitor deliveries, productivity, and invoicing.
• Coordinate with Sales, Inventory and Planning for order fulfillment.
• Maintain driver regulatory files and attendance records.
• Perform other duties as assigned.

Skills

Bilingual Spanish & English

Administrative skills

Multi-tasking

Communication

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Position Summary

The Logistics Administrator will assist in the operation of the Logistics Department. They will communicate with the drivers and customers to ensure that shipments are delivered on time and in good condition. They will collaborate with other departments to efficiently fulfill customer orders for shipment.

Essential Responsibilities

• Prints the Bill of Lading and prepares packets for deliveries, attaching the final line-up sheet with the corresponding loads for deliveries and any other related paperwork that the driver may need.
• Adheres to established procedures for bills of lading, shipments, proof of deliveries, UPS and any other related BOL’s.
• Works closely with the accounting department as necessary for collections and payments.
• Communicates with drivers to provide them with route instructions, delivery instructions, and other relevant information.
• Administers software tracking system to ensure the efficiency of deliveries, productivity and safety of drivers, and timely invoicing for customers.
• Collaborates with other departments, such as Sales, Order Pulling, Inventory and Planning to ensure effective order fulfilment for our customers.
• Works with Inventory Control team on any quantity exceptions noted.
• May maintain all Fleet and Driver regulatory files: Driver Qualification files (DQ), fleet maintenance and repair files.
• May assist in monitoring attendance and time for all drivers ensuring that drivers comply with all applicable regulations and safety requirements.
• May assist in ordering office supplies timely to ensure stock is maintained without shortage Performs other duties and tasks as assigned.
• Perform other duties as assigned.

Basic Qualifications (Required)

• High School Diploma or GED
• Excellent administrative and organizational skills with strong attention to detail.
• Functional knowledge of computer skills, including Microsoft Word, Excel, and Outlook.
• Capability to communicate efficiently with all levels of employees, management, customers, and vendors both verbally and in written form.
• Capacity to multi-task with speed and accuracy while prioritizing tasks and ability to maintain excellent organizational skills.
• Use of proper PPE and company approved tools while remaining aware of possible hazards and maintaining a safe work environment.
• Basic math, interpersonal/team, and reasoning skills
• Ability to read, understand and carry out written procedures and standard work instructions.
• Flexibility in scheduling – able to work overtime as needed.

Preferred Qualifications

• Three to five years’ experience in traffic, office management or related area
• Prior experience in distribution or manufacturing environment, preferably in logistics.
• Prior experience using systems such as Samsara.
• Bilingual in Spanish and English.

Travel Requirements

No travel requirements

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to talk, listen and speak clearly on telephone and communicate clearly and concisely via email and company messaging system. While performing the duties of this job, the employee is regularly required to talk, hear, and see. This employee is required to use a computer, phone, and/or electronic tablet screen for up to 80% of the working hours. The employee frequently is required to stand; walk; use hand to finger, handle or feel; reach with hands and arms; and lifting.

About Novo

Novo Building Products is an industry-leading manufacturer and distributor of stair parts, mouldings, doors, specialty millwork, and a variety of board products. Based in Zeeland, Michigan, Novo Building Products operates Ornamental Decorative Millwork, L.J. Smith Stair Systems, and Novo Direct. Just as our products are used to build something new and inspire others to make living spaces more beautiful, we endeavor to impact the people and communities we touch every day positively.

Why Work with Us?

We offer competitive wages, shift premiums, and benefits. Benefits include a clean work environment, medical, dental, vision, life insurance, short-term and long-term disability insurance, an employee assistance program, Paid Time Off (PTO), and a 401k program with employer match.

We have a dynamic culture with team members who are encouraged to contribute, change, and grow and are rewarded accordingly. If you're passionate about contributing to a great team, we would love to hear from you!

For more details and benefits information, please visit our website at: www.novobp.com/careers

ADENTRA Equal Opportunity Statement

ADENTRA and each of its flagship brands is an equal opportunity employer and is dedicated to creating an inclusive environment, welcoming applicants from all backgrounds, experiences, and perspectives. As part of our hiring process, candidates may be required to undergo pre-employment drug testing and background checks unless prohibited by state or local law.

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