Local Office Administrator

Terracon; Charleston (SC); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an organized Office Administrator to oversee daily operations and support project management. This role includes coordinating office maintenance, managing supplies, and promoting employee engagement through local events. The ideal candidate will ensure compliance with employment laws and assist in fleet management tasks. Join a dynamic team where your contributions will help foster a positive work environment and drive operational efficiency. This position offers a chance to be part of a 100% employee-owned firm that values its people and invests in their growth.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Paid Time Off

Education Reimbursement

Bonus Programs

Qualifications

• Minimum 1 year of administrative experience required.
• High school diploma or equivalent is mandatory.

Responsibilities

• Oversee daily office operations and support project coordination.
• Promote employee engagement through events and trainings.
• Assist project managers with documentation and reporting.

Skills

Administrative Support

Office Management

Event Coordination

Compliance Knowledge

Communication Skills

Education

High School Diploma

Job description

Job Description

General Responsibilities:

Oversee daily general office operations including coordinating all aspects of the office environment, such as office maintenance, ordering supplies, and related tasks. Support fleet management, project coordination, and marketing support as needed.

Essential Roles and Responsibilities:

1. Ensure efficient office operations through tasks like ordering supplies, scheduling maintenance, greeting visitors, conducting office tours, and onboarding new hires.
2. Promote employee engagement by organizing local events, trainings, onboarding, and sharing updates on wellness and recognition programs.
3. Address general office questions, including matters like timesheets.
4. Support computer replacements, asset inventory, and recycling initiatives.
5. Maintain compliance with employment laws through activities like updating posters.
6. Assist project managers with documentation, status tracking, and report drafting.
7. Support marketing efforts by formatting presentations and proposals.
8. Participate in the annual budget process for fleet ordering.
9. Manage fleet-related administrative tasks, including vehicle rental approval, insurance, POs, invoices, and DOT compliance.
10. Serve as the contact for vehicle registration, maintenance scheduling, and upgrades.
11. Review local office performance on cost factors like asset utilization and maintenance compliance.
12. Support telematics program administration.
13. Follow safety standards, participate in planning, and report safety issues.
14. Maintain quality standards on all projects.
15. Perform other duties as assigned.

Requirements:

1. High school diploma or equivalent.
2. Minimum 1 year of administrative experience.
3. Valid driver’s license with acceptable violation history.

About Terracon

Terracon is a 100% employee-owned multidisciplinary consulting firm with over 6,000 employees across more than 175 locations nationwide. Since 1965, we have specialized in environmental, facilities, geotechnical, and materials services, driven by our talented employee-owners. Our vision, "Together, we are best at people," is reflected in our comprehensive benefits, including medical, dental, vision, life insurance, 401(k), paid time off, education reimbursement, and bonus programs.

EEO Statement

Terracon is an EEO employer. We encourage qualified minority, female, veteran, and disabled candidates to apply. We do not discriminate based on race, color, religion, national origin, age, sex, sexual orientation, gender identity, disability, or military status.