Loan Documentation Specialist

Minnbankers; Richfield, Northern (MN, KY); Hybrid; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Disability and life insurance

ID Theft & Credit Monitoring services

PTO + 12 holidays + volunteer time

Up to 4% employer 401(k) contributions

Job summary

United Bankers' Bank is seeking a Loan Documentation Specialist to prepare, generate, and track loan packages and ensure integration with accounting systems. The role emphasizes accuracy, collateral tracking, and loan history management, with a hybrid schedule after training.

The candidate should be located in the Twin Cities area, working three days per week in the office (Tue–Thu). Education includes an Associate’s degree and 1–2 years of loan documentation experience.

Qualifications

• Associate’s degree in Accounting or related field.
• 1-2 years of loan documentation experience.
• Commercial loan documentation experience preferred; UBB does not originate Mortgage loans.
• AS400/Loan System experience preferred.

Responsibilities

• Prepares/Generates new loan documentation, notes, security agreements, and guarantees, plus modifications.
• Creates/organizes loan files and tracks collateral and insurance information in Sageworks/Abrigo.
• Boards/Enters loans onto Jack Henry AS400/Loan system following note terms.
• Tracks original loan documents and monitors loan history.
• Monitors weekly rates and notifies the Loan department of changes.
• Maintains contact lists, and adds loans to secure file transfers.
• Maintains collateral safekeeping records and collateral receipts.
• Conducts yearly audits of notes and safekeeping drawers.
• Facilitates monthly system reports and may back up loan payments.

Skills

Attention to detail

Interpersonal skills

Communication skills

Problem solving

Multitasking

Education

Associate’s degree in Accounting or related field

AS400/Loan System experience

Tools

Sageworks

Abrigo

Jack Henry AS400

Microsoft Office

Job description

Job Description

UBB is currently recruiting for a Loan Documentation Specialist who will be the backbone of our documentation process by preparing, generating, and tracking loan packages while ensuring seamless integration with our accounting systems. If you thrive in a fast-paced environment where accuracy is paramount and enjoy the complexities of collateral tracking and loan history management, we want to hear from you.
The ideal candidate will be located in the Twin Cities and will have the option to work a hybrid schedule in the office 3 days per week, Tuesday – Thursday, after the initial training period.

• Prepares/Generates new loan documentation, generates promissory notes, security agreements, limited/unlimited guarantees and participation agreements/renewals/extensions/modifications. Prepares correspondence to accompany mailed loan documents.
• Creates new loan file/folder, if applicable, and creates working file for pending documents. Enters collateral and insurance information, and sets up pending collateral documents in Sageworks/Abrigo system to track collateral and make sure we have final copies of documentation.
• Boards/Enters loans onto Jack Henry AS400/Loan system, making sure they are set up correctly, following the terms of the note.
• Tracks original loan documents.
• Monitors Paid Loan History Records and determines status and needs of collateral.
• Monitors weekly FF and Libor rates, along with Senior Documentation position. Sends notice of all changes to Loan department.
• Maintains list of contact names, sends requests to add branch locations and team requests to add loans to secure file transfer.
• Maintains collateral safekeeping records. Issues collateral receipts for new stock certificates and return collateral receipts/certificates for stocks being released.
• Maintains original note and safekeeping drawers. Performs yearly audits of each, along with Senior Documentation position.
• Facilitates running the system monthly reports.
• May serve as backup for loan payments/advance requests, for coverage if necessary.
• Completes maintenance and tracking of Construction loans.
• Completes monitoring and tracking Real Estate property tax information.

Loan Documentation Specialist

United Bankers' Bank

2 Meridian Crossings #600, Richfield, MN 55423

Job Description

UBB is currently recruiting for a Loan Documentation Specialist who will be the backbone of our documentation process by preparing, generating, and tracking loan packages while ensuring seamless integration with our accounting systems. If you thrive in a fast-paced environment where accuracy is paramount and enjoy the complexities of collateral tracking and loan history management, we want to hear from you.
The ideal candidate will be located in the Twin Cities and will have the option to work a hybrid schedule in the office 3 days per week, Tuesday – Thursday, after the initial training period.

Essential Responsibilities

• Prepares/Generates new loan documentation, generates promissory notes, security agreements, limited/unlimited guarantees and participation agreements/renewals/extensions/modifications. Prepares correspondence to accompany mailed loan documents.
• Creates new loan file/folder, if applicable, and creates working file for pending documents. Enters collateral and insurance information, and sets up pending collateral documents in Sageworks/Abrigo system to track collateral and make sure we have final copies of documentation.
• Boards/Enters loans onto Jack Henry AS400/Loan system, making sure they are set up correctly, following the terms of the note.
• Tracks original loan documents.
• Monitors Paid Loan History Records and determines status and needs of collateral.
• Monitors weekly FF and Libor rates, along with Senior Documentation position. Sends notice of all changes to Loan department.
• Maintains list of contact names, sends requests to add branch locations and team requests to add loans to secure file transfer.
• Maintains collateral safekeeping records. Issues collateral receipts for new stock certificates and return collateral receipts/certificates for stocks being released.
• Maintains original note and safekeeping drawers. Performs yearly audits of each, along with Senior Documentation position.
• Facilitates running the system monthly reports.
• May serve as backup for loan payments/advance requests, for coverage if necessary.
• Completes maintenance and tracking of Construction loans.
• Completes monitoring and tracking Real Estate property tax information.

Pay Range

• $25.00 - $35.00 hourly; depending on education, qualifications, experience
• Annual bonus target: 5% of annual pay dependent on company and personal performance

United Bankers’ Bank is an EEO/AA employer: All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by law.

Education & Experience

• Associate’s degree in Accounting or related field
• 1 - 2 years of loan documentation experience, specifically with Loan documentation generation/creation.
• Commercial loan documentation experience preferred; UBB does not originate Mortgage loans
• AS400/Loan System experience preferred
• Excellent attention-to-detail
• Strong interpersonal skills, to include the ability to communicate with all levels of employees throughout the organization and outside of the organization
• Microsoft Office (Word, Teams and Excel)
• Excellent written and verbal communication skills
• Problem solving skills
• Strong ability to work on multiple tasks/priorities and meet deadlines
• Knowledge in credit file setup and organization, loan documentation review and follow up, and exception tracking software utilization

About Us

Build Your Career. Make an Impact. Grow With Us.
At United Bankers' Bank (UBB), we believe banking is about more than numbers – it’s about people, relationships, and strengthening the communities we serve. If you’re looking for an opportunity to bring your ideas, talents, and energy to a team that values making a difference, you’ve come to the right place.
Join a team where your work matters and your voice is heard. At UBB, you’ll have the opportunity to work alongside talented professionals, build meaningful relationships, and help community banks thrive.
When community banks thrive, their communities thrive.
Successful team members reflect our core values:
Driven: Take initiative, work hard and follow through
Accountable: Own our work, outcomes and mistakes
Service First: Serve community banks and each other with commitment & care
Transparent: Communicate openly and clearly
Collaborative: Support each other and put UBB first
Problem Solver: Keep learning, stay curious and find a path forward
UBB team members enjoy a comprehensive benefits package including:

• Health, dental, and vision insurance
• Company paid disability and life insurance
• Company paid ID Theft & Credit Monitoring services
• Generous PTO plus 12 paid holidays and additional time off to volunteer in their community
• Up to 4% in employer 401(k) contributions