Loan Documentation Specialist

Minnesota Bankers Association; Richfield (MN); Hybrid; USD 37,608 - 42,388; Full time

Benefits offered by this job

Medical, dental, and vision plans

HSA with company contribution

401(k) plan with company contribution

Job summary

A leading financial institution in Richfield, MN, is seeking a Loan Documentation Specialist to join their Loan Operations team. You will be responsible for preparing and tracking loan documentation while ensuring accuracy and integration with accounting systems. The ideal candidate will have a blend of education in accounting or related fields, along with 1-2 years of relevant experience, including proficiency in Microsoft Office. A hybrid working schedule is available after training, promoting flexibility in your work life.

Qualifications

• 1-2 years of experience in loan documentation, specifically with generation/creation.
• Commercial loan documentation experience is preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Prepare and generate loan documentation, including promissory notes and security agreements.
• Enter loans into Jack Henry/Loan system, ensuring correct setup.
• Maintain original note safekeeping drawers and perform yearly audits.

Skills

Attention to detail

Interpersonal skills

Communication skills

Proficiency in Microsoft Office

Problem-solving skills

Ability to multitask

Education

Associate’s degree in accounting or related field or equivalent work experience

Tools

AS400

Jack Henry/Loan system

Job description

Are you a detail‑orientated professional with a passion for precision in the lending world? United Bankers’ Bank (UBB) is looking for a Loan Documentation Specialist to join our Loan Operations team. In this critical role you will be the backbone of our documentation process by preparing, generating, and tracking loan packages while ensuring seamless integration with our accounting systems.

The ideal candidate will be located in the Twin Cities and will have the option to work a hybrid schedule in the office three days per week, Tuesday through Thursday, after the initial training period.

Essential Responsibilities

• Prepare and generate new loan documentation, including promissory notes, security agreements, guarantees, participation agreements, renewals, extensions, and modifications, and prepare correspondence to accompany mailed loan documents.
• Create new loan file/folder as required, enter collateral and insurance information, and set up pending collateral documents in Sageworks to track collateral and ensure final copies of documentation.
• Enter loans into Jack Henry/Loan system, ensuring correct setup and adherence to note terms.
• Track original loan documents.
• Monitor paid loan history records, determine status and collateral needs.
• Monitor weekly FF and Libor rates, and with the Senior Documentation position, notify the Loan department of any changes.
• Maintain a list of contact names, send requests to add branch locations, and handle team requests to add loans to the secure file transfer system.
• Maintain collateral safekeeping records; issue collateral receipts for new stock certificates and return receipts for released stock.
• Maintain original note safekeeping drawers and perform yearly audits in collaboration with the Senior Documentation position.
• Facilitate monthly system reports.
• Sort and distribute daily mail.
• Serve as backup for loan payments/advance requests.
• Assist with the maintenance and tracking of construction loans.
• Assist with monitoring and tracking real‑estate property tax information.

Benefits

• Medical, dental, and vision plans
• HSA with generous company contribution
• Medical and dependent‑care flexible spending accounts
• 401(k) plan with 3% company contribution and up to 1% match, Roth option available
• 12 paid holidays

Pay Range

• $27.30 – $30.77 hourly, depending on education, qualifications, and experience.
• Annual bonus target: 5% of annual pay, dependent on company and personal performance.

Education & Experience

• Associate’s degree in accounting or related field, or high school diploma plus equivalent work experience.
• 1–2 years of loan documentation experience, specifically with loan documentation generation/creation.
• Commercial loan documentation experience preferred.
• AS400/loan system experience preferred.
• Excellent attention to detail.
• Strong interpersonal skills and ability to communicate with all levels of employees and external parties.
• Proficiency in Microsoft Office (Word, Teams, Excel).
• Excellent written and verbal communication skills.
• Problem‑solving skills.
• Strong ability to work on multiple tasks/priorities and meet deadlines.
• Knowledge of credit file setup, loan documentation review and follow‑up, and exception‑tracking software utilization.

About Us

Headquartered in Richfield, MN, and chartered in 1975, United Bankers’ Bank (UBB) is the nation’s first bankers’ bank. Today, UBB has over $1 billion in assets and serves as a trusted correspondent banking partner to more than 1,000 community banks from the West Coast to the Great Lakes and South Atlantic. Our “First for Your Success” motto guides the success of every customer and employee as our top priority.

United Bankers’ Bank is an EEO/AA employer: all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by law.

How to Apply

To learn more about our benefits package and apply for this position, visit our Careers page at https://www.ubb.com/about-us/careers .

MBA Job number/Date added: H-8127 – 4/2/26