LOA & Workers' Comp Specialist | Return-to-Work

OSI Systems; Richardson (TX); On-site; USD 95,000 - 105,000; Full time

Benefits offered by this job

401(k) retirement plan

Health plans

Employee Stock Purchase Program (ESPP)

Paid time off

Flexible time-off

Job summary

OSI Systems is seeking a Leave of Absence (LOA) & Workers' Compensation (WC) Administrator to support employees across leave and injury claims. This role requires thorough knowledge of FMLA, ADA and state/local leave laws, and strong data integrity in HRIS systems.

The ideal candidate has 5+ years in HR with LOA/WC focus, exceptional organizational skills, and the ability to advise HRBPs and managers on leave status, eligibility, and return-to-work plans.

Qualifications

• Bachelor’s degree in HR, Business Administration or related field required.
• 5+ years’ experience in an HR role, with a focus in LOA/WC administration required.
• Must have thorough understanding of FMLA, ADA, State & Local and basic workers’ compensation concepts.
• Must have strong organizational skills with meticulous attention to detail and confidentiality (HIPAA/PHI awareness).
• Intermediate to advanced Excel skills required.
• Excellent verbal and written communication skills are essential.
• Strong analytical and problem-solving skills are needed.
• Proficiency with Microsoft Office Suite or related software required.
• Must have the ability to quickly learn the organization's HRIS, payroll, and similar human resource management software and practices.

Responsibilities

• LOA Eligibility: Works with HRBP team to verify eligibility for FMLA/State and company-sponsored leaves; tracks wait periods and benefit eligibility rules.
• Case Management: Monitors leave timelines, extensions, and intermittent leave schedules; coordinates with payroll for pay coding, benefit deductions, and return-to-work.
• Compliance & Audits: Ensures adherence to federal/state/local leave laws; maintains accurate records for audit readiness; supports policy updates.
• Case Intake & Reporting: Documents injury details and reports claims to carrier promptly; ensures first reports of injury are complete and accurate.
• Case Coordination: Liaises among employees, HRBPs, supervisors, EH&S, and carrier; tracks claim status, reserves, and return-to-work plans.
• Return-to-Work & Light Duty: Coordinates restrictions and transitional duty assignments with HRBPs and managers; ensures documentation and adherence to physician guidance.
• Compliance & Documentation: Maintains confidential case files; supports litigation holds and subrogation documents when required. Holds training sessions for the HRBP team on Workers' Compensation and new legislation.
• Systems & Data: Maintains case data in HRIS systems; ensures data accuracy for reporting; runs monthly dashboards.
• Policy & Process: Creates/Maintains leave SOPs; identifies opportunities to reduce cycle times, improves communications, and mitigates compliance risk.

Skills

Analytical thinking

Problem-solving

Attention to detail

Communication skills

HIPAA/PHI awareness

Education

Bachelor’s degree in HR, Business Administration or related field

Tools

Excel

Microsoft Office Suite

HRIS

Job description

OSI Systems is seeking a Leave of Absence (LOA) & Workers' Compensation (WC) Administrator to support employees across leave and injury claims. This role requires thorough knowledge of FMLA, ADA and state/local leave laws, and strong data integrity in HRIS systems.

The ideal candidate has 5+ years in HR with LOA/WC focus, exceptional organizational skills, and the ability to advise HRBPs and managers on leave status, eligibility, and return-to-work plans.