Leave of Absence & Workers' Compensation Administrator - HYBRID

OSI Systems; Richardson (TX); On-site; USD 95,000 - 105,000; Full time

Benefits offered by this job

401(k) retirement plan

Health plans

Employee Stock Purchase Program (ESPP)

Paid time off

Flexible time-off

Job summary

OSI Systems is seeking a Leave of Absence (LOA) & Workers' Compensation (WC) Administrator to support employees across leave and injury claims. This role requires thorough knowledge of FMLA, ADA and state/local leave laws, and strong data integrity in HRIS systems.

The ideal candidate has 5+ years in HR with LOA/WC focus, exceptional organizational skills, and the ability to advise HRBPs and managers on leave status, eligibility, and return-to-work plans.

Qualifications

• Bachelor’s degree in HR, Business Administration or related field required.
• 5+ years’ experience in an HR role, with a focus in LOA/WC administration required.
• Must have thorough understanding of FMLA, ADA, State & Local and basic workers’ compensation concepts.
• Must have strong organizational skills with meticulous attention to detail and confidentiality (HIPAA/PHI awareness).
• Intermediate to advanced Excel skills required.
• Excellent verbal and written communication skills are essential.
• Strong analytical and problem-solving skills are needed.
• Proficiency with Microsoft Office Suite or related software required.
• Must have the ability to quickly learn the organization's HRIS, payroll, and similar human resource management software and practices.

Responsibilities

• LOA Eligibility: Works with HRBP team to verify eligibility for FMLA/State and company-sponsored leaves; tracks wait periods and benefit eligibility rules.
• Case Management: Monitors leave timelines, extensions, and intermittent leave schedules; coordinates with payroll for pay coding, benefit deductions, and return-to-work.
• Compliance & Audits: Ensures adherence to federal/state/local leave laws; maintains accurate records for audit readiness; supports policy updates.
• Case Intake & Reporting: Documents injury details and reports claims to carrier promptly; ensures first reports of injury are complete and accurate.
• Case Coordination: Liaises among employees, HRBPs, supervisors, EH&S, and carrier; tracks claim status, reserves, and return-to-work plans.
• Return-to-Work & Light Duty: Coordinates restrictions and transitional duty assignments with HRBPs and managers; ensures documentation and adherence to physician guidance.
• Compliance & Documentation: Maintains confidential case files; supports litigation holds and subrogation documents when required. Holds training sessions for the HRBP team on Workers' Compensation and new legislation.
• Systems & Data: Maintains case data in HRIS systems; ensures data accuracy for reporting; runs monthly dashboards.
• Policy & Process: Creates/Maintains leave SOPs; identifies opportunities to reduce cycle times, improves communications, and mitigates compliance risk.

Skills

Analytical thinking

Problem-solving

Attention to detail

Communication skills

HIPAA/PHI awareness

Education

Bachelor’s degree in HR, Business Administration or related field

Tools

Excel

Microsoft Office Suite

HRIS

Job description

Overview

OSI Systems and its subsidiaries is a vertically integrated provider of specialized electronic systems and for components that meet the critical needs in the homeland security, healthcare, defense, and aerospace industries. As a global company, we are dedicated to developing solutions for our customers and the people they serve to lead the way to a safer and healthier world.

OSI Systems is seeking a Leave of Absence (LOA) & Workers' Compensation (WC) Administrator. This individual will support employees throughout leave and injury claims by executing compliant, timely, and empathetic administration. They will manage day-to-day case intake, documentation, eligibility determinations, vendor/TPA interactions, and employee communications for company-sponsored and statutory leave programs (e.g., FMLA, ADA interactive process, parental leave, military leave) and workers’ compensation claims. They will need to be detail-oriented, customer-focused, and able to navigate confidential data with integrity while driving operational consistency and compliance.

Responsibilities

• LOA Eligibility: Works with HRBP team to verify eligibility for FMLA/State and company-sponsored leaves; tracks wait periods and benefit eligibility rules.
• Case Management:
  • Monitors leave timelines, extensions, and intermittent leave schedules; coordinates with payroll for pay coding, benefit deductions, and return-to-work.
  • Consults, advises, and participates in the administration of leave programs and policies. Acts as liaison between the third-party administrator and HRBPs to help resolve complex leave inquiries.
  • Provides guidance to employees, HRBP, and managers regarding leave status, expectations, and next steps.
• Compliance & Audits: Ensures adherence to federal/state/local leave laws; maintains accurate records for audit readiness; supports policy updates.
• Case Intake & Reporting: Documents injury details and reports claims to carrier promptly; ensures first reports of injury are complete and accurate.
• Case Coordination: Liaises among employees, HRBPs, supervisors, EH&S, and carrier; tracks claim status, reserves, and return-to-work plans.
• Return-to-Work & Light Duty: Coordinates restrictions and transitional duty assignments with HRBPs and managers; ensures documentation and adherence to physician guidance.
• Compliance & Documentation: Maintains confidential case files; supports litigation holds and subrogation documents when required. Holds training sessions for the HRBP team on Workers' Compensation and new legislation.
• Systems & Data: Maintains case data in HRIS systems; ensures data accuracy for reporting; runs monthly dashboards.
• Policy & Process: Creates/Maintains leave SOPs; identifies opportunities to reduce cycle times, improves communications, and mitigates compliance risk.
• Other Responsibilities:
  • Work independently on making decisions on behalf of OSI Systems regarding benefit plan interpretations.
  • Seek continuous improvement in all systems and processes.
  • Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork.
  • Demonstrate behavior consistent with the company’s Code of Ethics and Conduct.
  • It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem.
  • Duties may be modified or assigned at any time to meet the needs of the business.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration or related field required. Relevant work experience may be substituted for a degree.
• 5+ years’ experience in an HR role, with a focus in LOA/WC administration required.
• Must have thorough understanding of FMLA, ADA, State & Local and basic workers’ compensation concepts.
• Must have strong organizational skills with meticulous attention to detail and confidentiality (HIPAA/PHI awareness).
• Intermediate to advanced Excel skills required.
• Excellent verbal and written communication skills are essential.
• Strong analytical and problem-solving skills are needed.
• Proficiency with Microsoft Office Suite or related software required.
• Must have the ability to quickly learn the organization's HRIS, payroll, and similar human resource management software and practices.

Pay

Pay may range from $95,000 to $105,000 annually

The pay range above represents annual base salary only. Final compensation will be determined based on factors such as your job level, geographic location, date of hire, experience, job-related knowledge and skills, and education in conjunction with market and business considerations.

Base salary is one component of your total rewards package. You may be eligible for long-term incentives, potential discretionary bonuses, and the ability to purchase company stock at a discounted rate through the Employee Stock Purchase Program (ESPP). OSI also offers comprehensive benefits including various options for health plans, access to 401(k) retirement plan, health savings account, disability insurance, life insurance, AD&D insurance, leave of absence programs and an array of voluntary benefits.

In addition, paid time off is offered to be used for vacation, holidays, bereavement, and jury duty. Full-Time salaried employees are entitled to flexible time-off.

Notice to Third Party Agencies

OSI Systems, Inc. and its subsidiaries (collectively "OSI") does not accept unsolicited resumes from recruiters or employment agencies. If any person or entity, including a recruiter or agency, submits any information, including any resume or information regarding any potential candidate, without a signed agreement in place with OSI, OSI explicitly reserves the right to use such information, and pursue and/or hire such candidates, without any financial obligation to the person, recruiter or agency. Any unsolicited information or resumes, including those submitted directly to hiring managers, are considered and deemed to be the property of OSI.

Know Your Rights

Poster Link

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

OSI Systems, Inc. has three operating divisions: (a) Security, providing security and inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others.