LOA Administrator

Addison Group; Southlake (TX); Hybrid; USD 41,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is currently seeking a Leave of Absence (LOA) Administrator on a contract basis in Grapevine, TX. The role supports leave administration, accommodations, compliance tracking, and employee communications across states.

The ideal candidate will manage a high-volume caseload, work independently, and partner with HR and business teams to ensure accurate records and timely communications. Hybrid schedule applies, with on-site and remote work elements.

Qualifications

• Minimum of 2 years of Leave of Absence administration experience.
• Experience managing multi-state leave programs and compliance requirements.
• Prior experience with Paycom or similar HRIS.
• Working knowledge of FMLA, ADA, and other applicable leave regulations.
• Strong organizational skills with the ability to manage a high-volume workload and competing priorities.
• Self-motivated professional who can work independently while collaborating with HR and business partners.
• Excellent written and verbal communication skills.

Responsibilities

• Assist with the administration of employee leave programs and workplace accommodations for a large portfolio of active leave cases.
• Evaluate leave requests for eligibility and ensure compliance with FMLA, ADA, and other policies.
• Maintain accurate leave records and documentation in the HRIS system and generate reports.
• Distribute required leave-related correspondence including eligibility determinations and return-to-work notices.
• Coordinate leave-related payroll and timekeeping updates, including PTO adjustments.
• Respond to inquiries from employees, managers, and HR stakeholders regarding leave processes and status.

Skills

LOA administration

multi-state leave

Paycom

HRIS

Tools

Paycom

Job description

Job Title: LOA Administrator

Location: Grapevine, TX

Work Schedule: Hybrid (3 days onsite / 2 days remote), Monday – Friday, 8:00 AM – 5:00 PM

Type of Employment: Contract

Compensation: $30 - 32 / hour

Industry: Healthcare

Benefits: This position is eligible for medical, dental, vision and 401(k).

Job Description

Addison Group is partnering with our client to identify an experienced Leave of Absence (LOA) Administrator for a contract opportunity. This role will provide critical support to a growing organization by assisting with leave administration, accommodations, compliance tracking, and employee communications. The ideal candidate will be comfortable managing a high-volume caseload, working independently, and navigating complex leave situations across multiple states.

Key Responsibilities

• Assist with the administration of employee leave programs and workplace accommodations while supporting a large portfolio of active leave cases.
• Evaluate leave requests for eligibility and ensure compliance with applicable federal, state, and company policies, including FMLA and ADA guidelines.
• Maintain accurate leave records and case documentation within the HRIS system, ensuring timely updates and reporting.
• Generate and distribute required leave-related correspondence, including eligibility determinations, approvals, designations, and return-to-work notifications.
• Coordinate leave-related payroll and timekeeping updates, including PTO adjustments and employee record maintenance.
• Monitor and manage a shared leave administration inbox, responding to inquiries from employees, managers, and HR stakeholders regarding leave processes and status updates.

Qualifications

• Minimum of 2 years of Leave of Absence administration experience required.
• Experience managing multi-state leave programs and compliance requirements.
• Prior experience with Paycom is strongly preferred; candidates with comparable HRIS experience will also be considered.
• Working knowledge of FMLA, ADA, and other applicable leave regulations.
• Strong organizational skills with the ability to manage a high-volume workload and competing priorities.
• Self-motivated professional who can work independently while collaborating effectively with HR and business partners.
• Excellent written and verbal communication skills.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.