LMS & EHS Coordinator

American Track; Fort Worth (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

American Track, a member of North American Rail Solutions (NARS), is seeking an LMS & EHS Coordinator to support Learning & Development and Safety functions of the organization. The role administers learning and safety systems, maintains training records, monitors compliance, and supports reporting across the organization.

This position requires strong organization, data proficiency, and the ability to handle multiple priorities with accuracy and confidentiality while working with HR,

Qualifications

• One year of administrative or systems-support experience.
• Experience administering LMS/EHS or HRIS is highly desired.
• Experience with employee records, training data, and reporting preferred.
• Railroad/industrial or safety-sensitive industry experience is a plus.

Responsibilities

• Administer and maintain LMS and EHS systems and employee records.
• Ensure training assignments, policies, certificates, and forms are up to date.
• Enter, update, and reconcile training data from multiple sources.
• Assign and monitor required training, including new hire orientation and recurring programs.
• Track completion and follow up on overdue trainings.
• Support OSHA, FRA, MSHA, and customer standards training recordkeeping.
• Generate recurring and ad hoc reports on training, safety, and L&D metrics.
• Assist with LMS content, forms, and documentation.
• Coordinate logistics for training events and maintain confidentiality of records.
• Identify opportunities to improve data accuracy, records, reporting, and processes.

Skills

Attention to detail

Time management

Communication

Collaboration

Discretion

Data reporting

Self-motivation

Problem solving

Tools

Excel

Outlook

Teams

Word

HRIS

LMS

Job description

American Track, a proud member of North American Rail Solutions (NARS), is seeking a dedicated and detail-oriented LMS & EHS Coordinator to support the Learning & Development and Safety functions of the organization. The LMS & EHS Coordinator plays a critical role in administering learning and safety systems, maintaining accurate employee training and compliance records, monitoring required training completion, and supporting reporting and documentation needs across the organization.

This position works closely with Learning & Development, Safety, Human Resources, and operational leaders to help ensure training and safety records are accurate, current, and aligned with company, customer, and applicable regulatory requirements. The ideal candidate is highly organized, comfortable working with data and technology, and able to manage multiple priorities while maintaining accuracy and confidentiality.

MAJOR RESPONSIBILITIES

• Administer and maintain the company’s Learning Management System (LMS) and Environmental, Health & Safety (EHS) systems, including employee records, training assignments, policies, procedures, forms, certificates, and other compliance documentation.
• Maintain accurate employee training and safety records and review data for completeness, accuracy, and alignment with employee information.
• Enter, update, and reconcile historical and current training records from multiple systems and sources.
• Assign and monitor required training, including new hire orientation, recurring training, corrective-action training, and other compliance-related learning assignments.
• Track completion of required training and follow up on outstanding or overdue assignments as needed.
• Support training and safety recordkeeping requirements associated with OSHA, FRA, MSHA, and customer- or company-specific standards.
• Generate and distribute recurring and ad hoc reports related to training completion, compliance, Safety and L&D metrics, trends, and key performance indicators.
• Assist with maintaining LMS course content, learning resources, digital forms, and training documentation.
• Support Learning & Development and Safety teams with data entry, document formatting, record collection, and system administration.
• Coordinate administrative logistics for training and safety events, including scheduling, communications, rosters, and completion records.
• Maintain the integrity and confidentiality of employee, training, safety, and incident-related records.
• Respond to routine LMS, training, and safety system inquiries and refer more complex issues to the appropriate Learning & Development, Safety, HR, or system owner.
• Identify opportunities to improve data accuracy, recordkeeping practices, reporting, and administrative processes.
• Perform other duties as assigned.

WORK EXPERIENCE:

• One (1) or more years of experience in an administrative, systems administration, Learning & Development, Safety, HR, compliance, or related support role.
• Previous experience administering an LMS, EHS/Safety Management System, HRIS, or similar business system is highly desired.
• Experience working with employee records, compliance documentation, training records, or data reporting is preferred.
• Railroad, construction, industrial, or other safety-sensitive industry experience is a plus.

SKILLS & KNOWLEDGE

• Strong attention to detail with a high level of accuracy in data entry, reporting, and recordkeeping.
• Strong organizational and time-management skills with the ability to manage multiple priorities and recurring deadlines.
• Excellent verbal and written communication skills.
• Ability to work collaboratively with Learning & Development, Safety, Human Resources, Operations, and other internal stakeholders.
• Ability to handle sensitive and confidential employee information with professionalism and discretion.
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, Teams, and Word.
• Ability to learn and effectively administer LMS, EHS, HRIS, and other business systems.
• Ability to generate, review, and interpret system reports and identify missing or inaccurate information.
• Strong problem-solving skills with the ability to research routine system or recordkeeping issues and elevate more complex concerns appropriately.
• Self-motivated and able to work independently while maintaining consistent communication with team members.
• Familiarity with OSHA, FRA, MSHA, or other safety and training compliance requirements is preferred.
• Dayforce or similar HRIS experience is preferred.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to communicate effectively in person, by phone, and through virtual communication platforms.
• Occasional travel may be required to support company training, safety events, or other business needs.