Purchasing Administrator

Legends Global; Town of Orchard Park (NY); On-site; USD 30,000 - 32,000; Full time

Job summary

Legends Global is seeking a Fulltime Purchasing Administrator in New York to manage and issue purchase orders via our inventory software while ensuring accurate pricing, item setup, and vendor alignment. You will coordinate purchasing cycles around events to keep all venues stocked for game days and high-volume occasions.

The role requires attention to detail, flexibility, and the ability to work in a fast-paced, team-driven environment.

Qualifications

• Must be 18 years of age or older.
• Strong attention to detail.
• Able to demonstrate flexibility and quickly adapt to changes.
• Ability to be self-motivated and work independently and work well as a team player.
• Ability to work in a fast-paced environment.
• Ability to understand written and oral direction and to communicate the same with others.

Responsibilities

• Manage and issue purchase orders in our inventory software.
• Maintain and optimize inventory order guides, ensuring accurate pricing, item setup, and vendor alignment.
• Coordinate purchasing cycles around event schedules, ensuring all locations are fully stocked for game days and high-volume events.
• Partner with warehouse teams to support accurate receiving, inventory counts, and reconciliation of discrepancies.
• Monitor inventory levels and key product movement to prevent stockouts and reduce excess inventory.
• Generate and analyze reports on usage, purchasing trends, and cost variances to support operational decision-making.
• Collaborate cross-functionally with culinary, concessions, and operations teams to align purchasing with menu execution and demand planning.

Skills

Attention to detail

Flexibility

Self-motivation

Team player

Written and verbal communication

Adaptability to fast-paced environment

Tools

Inventory software

Job description

THE ROLE

We are looking for a Fulltime Purchasing Administrator to join our team. As a purchasing administrator, you will manage and issue purchase orders through our inventory software while maintaining accurate order guides, pricing, item setup, and vendor alignment. If you are looking to be a part of the excitement and energy of live stadium events, this is your opportunity to join a fast-paced and team-oriented environment!

We are looking for a Fulltime Purchasing Administrator to join our team. As a purchasing administrator, you will manage and issue purchase orders through our inventory software while maintaining accurate order guides, pricing, item setup, and vendor alignment. If you are looking to be a part of the excitement and energy of live stadium events, this is your opportunity to join a fast-paced and team-oriented environment! Opening in the 2026 NFL season, The New Highmark Stadium will become the new home of the Buffalo Bills. As the largest construction project in Western New York history, this stadium will have state-of-the-art technology that will enhance the fan experience. Join us as we remember the past, while looking forward to the future.

Essential Functions

• Manage and issue purchase orders in our inventory software
• Maintain and optimize inventory order guides, ensuring accurate pricing, item setup, and vendor alignment
• Coordinate purchasing cycles around event schedules, ensuring all locations are fully stocked for game days and high-volume events
• Partner with warehouse teams to support accurate receiving, inventory counts, and reconciliation of discrepancies
• Monitor inventory levels and key product movement to prevent stockouts and reduce excess inventory
• Generate and analyze reports on usage, purchasing trends, and cost variances to support operational decision-making
• Collaborate cross-functionally with culinary, concessions, and operations teams to align purchasing with menu execution and demand planning
• Adheres to the Legends Global and venue company policies.
• Other duties as assigned by management.
• Available to work non-traditional hours (Nights, Weekends & Holidays)

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or abilityrequired. Reasonableaccommodationmay be made to enable individuals with disabilities to perform the essential functions.

• Must be 18 years of age or older
• Strong attention to detail.
• Able to demonstrate flexibility and quickly adapt to changes.
• Ability to be self-motivated and work independently and work well as a team player.
• Ability to work in a fast-paced environment.
• Ability to understand written and oral direction and to communicate the same with others.

COMPENSATION:

Competitive salary of $22-$23/hour commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to lift/move/maneuver up to 50 lbs.
• Constant standing, walking, bending, reaching and repetitive motions.
• Ability to work in all weather conditions.
• Exposure to loud noises (i.e., fireworks, voices, and audio systems), flashing lights, and extreme heat/cold

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you. Join us!

NOTE:

The essential responsibilities of this position are describedbelowtheabove headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.