Purchasing Administrator

Legends Hospitality, LLC; United States; On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid vacation

401(k) plan

Job summary

Legends Hospitality, LLC is seeking a Fulltime Purchasing Administrator to join our United States team and support procurement for high-profile stadium events. You will manage purchase orders, maintain price guides, and align vendors using our inventory software.

In this fast-paced role you will collaborate with culinary, concessions, and operations teams, coordinate event-based purchasing, and ensure accurate stock for game days and holidays. Availability for nights and weekends is required.

Qualifications

• Must be 18 years of age or older.
• Strong attention to detail.
• Able to demonstrate flexibility and quickly adapt to changes.
• Ability to be self-motivated and work independently and work well as a team player.
• Ability to work in a fast-paced environment.
• Ability to understand written and oral direction and to communicate the same with others.

Responsibilities

• Manage and issue purchase orders in our inventory software.
• Maintain inventory order guides, ensuring accurate pricing, item setup, and vendor alignment.
• Coordinate purchasing cycles around event schedules, ensuring all locations are fully stocked for game days and high-volume events.
• Partner with warehouse teams to support accurate receiving, inventory counts, and reconciliation of discrepancies.
• Monitor inventory levels and key product movement to prevent stockouts and reduce excess inventory.
• Generate and analyze reports on usage, purchasing trends, and cost variances to support operational decision-making.
• Collaborate cross-functionally with culinary, concessions, and operations teams to align purchasing with menu execution and demand planning.

Skills

Purchase orders

Inventory management

Vendor alignment

Event purchasing

Analytical reporting

Job description

THE ROLE We are looking for a Fulltime Purchasing Administrator to join our team. As a purchasing administrator, you will manage and issue purchase orders through our inventory software while maintaining accurate order guides, pricing, item setup, and vendor alignment. If you are looking to be a part of the excitement and energy of live stadium events, this is your opportunity to join a fast-paced and team-oriented environment! Opening in the 2026 NFL season, The New Highmark Stadium will become the new home of the Buffalo Bills. As the largest construction project in Western New York history, this stadium will have state-of-the-art technology that will enhance the fan experience. Join us as we remember the past, while looking forward to the future.

ESSENTIAL FUNCTIONS

• Manage and issue purchase orders in our inventory software
• Maintain and optimize inventory order guides, ensuring accurate pricing, item setup, and vendor alignment
• Coordinate purchasing cycles around event schedules, ensuring all locations are fully stocked for game days and high-volume events
• Partner with warehouse teams to support accurate receiving, inventory counts, and reconciliation of discrepancies
• Monitor inventory levels and key product movement to prevent stockouts and reduce excess inventory
• Generate and analyze reports on usage, purchasing trends, and cost variances to support operational decision-making
• Collaborate cross-functionally with culinary, concessions, and operations teams to align purchasing with menu execution and demand planning
• Adheres to the Legends Global and venue company policies
• Other duties as assigned by management
• Available to work non-traditional hours (Nights, Weekends & Holidays)

QUALIFICATIONS

• Must be 18 years of age or older
• Strong attention to detail
• Able to demonstrate flexibility and quickly adapt to changes
• Ability to be self-motivated and work independently and work well as a team player
• Ability to work in a fast-paced environment
• Ability to understand written and oral direction and to communicate the same with others

COMPENSATION

Competitive salary of $22-$23/hour commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

PHYSICAL DEMANDS

• Ability to lift/move/maneuver up to 50 lbs
• Constant standing, walking, bending, reaching and repetitive motions
• Ability to work in all weather conditions
• Exposure to loud noises (i.e., fireworks, voices, and audio systems), flashing lights, and extreme heat/cold

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you. Join us!

NOTE: The essential responsibilities of this position are described below the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.