Live Events Production Coordinator

Production Resource Group; Secaucus (NJ); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

401(k) retirement plan with matching

Job summary

PRG is seeking a Production Coordinator to support Production Management with planning, budgeting, and execution of events in all markets PRG serves. Open job numbers, create POs, review documents, gather quotes, and assist PM/AM through execution.

Requires high school diploma, proficiency in Word/Excel, and at least two years in project coordination in entertainment. Strong communication and time-management skills; ability to juggle multiple projects; PRG internship a plus.

Qualifications

• High School Diploma or equivalency required.
• Microsoft Word and Excel proficiency is required.
• Completion of two years of post-secondary education from an accredited institution with a concentration in business administration, hospitality management, operations management or related entertainment technology fields, or equivalent production related experience.
• Minimum of 2 years of experience in project coordination within the entertainment market or equivalent experience in shop or show site operations.
• Strong communication and customer service skills.
• Time management skills.
• Ability to handle multiple projects at once.

Responsibilities

• Open job numbers
• Create Purchase Orders
• Review submitted documents and requests for accuracy and compliance
• Assist in obtaining pre-payments
• Help in troubleshooting issues with POs, invoices, payments for jobs for all projects
• Schedule or run job reports for Production Managers
• Assist Production Managers with project closeout
• Help in reconciliation of projects
• Responsible for processing of invoices, POs, and job number creation in conjunction with the accounting team.
• Track and update production labor submissions
• Ensure receipt of signed contracts and official forms required for project execution i.e. proof of insurance, tax forms, and change order agreements.

Skills

Communication

Customer service

Time management

Multitasking

Project coordination

Education

High School Diploma or equivalency

Two years post-secondary in business administration, hospitality management, operations management or related field

Tools

Microsoft Word

Microsoft Excel

Job description

PRG is seeking a Production Coordinator to support Production Management with planning, budgeting, and execution of events in all markets PRG serves. Open job numbers, create POs, review documents, gather quotes, and assist PM/AM through execution.

Requires high school diploma, proficiency in Word/Excel, and at least two years in project coordination in entertainment. Strong communication and time-management skills; ability to juggle multiple projects; PRG internship a plus.