Project Manager/Technical Director

Production Resource Group; Town of New Windsor (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

Production Resource Group (PRG) is seeking a Project Manager with a minimum of 5 years in scenic and automation project management to lead theatrical production initiatives. You will define scopes, budgets, schedules and coordinate with clients, Sales, and Operations to align vision with profitability.

The role requires on-site leadership, strong vendor and budget management, and up to 50% travel, including international assignments.

Qualifications

• Minimum 5 years of experience in Scenic or Automation Project Management.
• Experience managing crews, budgets, and deadlines.
• OSHA 30-card preferred.
• Advanced knowledge of Microsoft Office Suite, Salesforce, and asset management systems.

Responsibilities

• Prepare scope of work with client, including budget and schedule.
• Manage shows with target up to $4 million.
• Consult with client to resolve design and technology issues.
• Execute on-site production and manage show labor.
• Collaborate with Sales to generate quotes and interface with finance for billing.
• Travel up to 50% and lead a team to meet quality goals.

Skills

Project management

Budget management

Vendor management

Client communication

Team leadership

Reading drawings

Education

Bachelor's degree in scenic/automation production

OSHA 30-card preferred

Tools

Microsoft Office

Salesforce

Asset management system

Job description

PRG is the world’s leading technology provider within the entertainment and events industry. Our mission is to bring together the power of our people with our production and rental expertise to deliver unforgettable events.

PRG has the largest inventory of production equipment for hire and offers a complete 360‑degree range of services to clients within the live events industry. These include music touring and festivals, TV & Film, Theatre, Sports and e‑sports and Corporate live events. Our clients and partners rely on PRG’s innovation, experience and in-depth expertise in video, lighting, rigging, staging, virtual productions, and set & automation systems to bring their creative visions to life. With 38 offices located in North America, South America, Europe, the Middle East, Asia and Australia, PRG offers the ability to provide services worldwide by collaborating with our local partners.

Seeking candidates with at least 3 years of experience in theatrical technical direction, scenic production management, and/or live event project management specializing in scenic construction. Highly qualified candidates will have experience managing scenic projects and the ability to direct the technical, financial and administrative process.

The Project Manager has responsibility for the planning and execution of events and/or entertainment projects in theatrical production. The work involves considerable client contact with an emphasis on providing project services tailor made to the client’s vision. This employee may make or participate in the sale and may also execute projects generated by another salesperson or group. The work includes the determination of product/gear, construction and service/labor specifications as well as design support of relevant operational plans.

• Prepares and defines scope of work with client; to include budget, project schedule, workflow, internal resource requirements, concept designs and layouts.
• Ability to manage shows with target up to $4 million.
• Consults with and troubleshoots client’s unresolved aesthetic design and technology issues.
• Executes on‑site production and manages show labor as required and assigned. Timely and accurate submission of all new hire paperwork and timesheets is required.
• Provides a reasonable balance between the client’s creative needs and the company’s profitability.
• Works in collaboration with Sales to generate and amend quotes and interface with financial operations to facilitate client billing.
• Interfaces with the operation department to ensure all design and quality goals are met.
• Interfaces with other PRG Operations and Sales staff as required. May be assigned to perform PM functions to support other depot sales efforts.
• Identifies and explores all future revenue possibilities with the client, promoting future sales opportunities and new clients through networking and on‑site interaction.
• Communicates as assigned relative to project status and performance.
• Promotes job site safety and investigates all safety and reliability concerns. This is a safety‑sensitive position; the employee holds responsibility for his/her own safety and the safety of others.
• Plans and builds labor calls in conjunction with the relevant Labor Coordinators.
• Responsible for the management of PRG’s Change Order Policy with clients.
• May be required to participate in client presentations.
• Some travel required.

Supervisory Responsibilities

Works with Scenic Sales and Operations to assist the supervision, oversee the fabrication, and manage the administrative and financial performance of each production.

Knowledge, Skills, and Abilities

• Strong project management skills and attention to detail.
• Excellent communication and interpersonal skills, both written and verbal.
• Ability to read and comprehend contract scope and terms and conditions.
• Demonstrated organizational and time‑management skills, ability to prioritize multiple projects under tight deadlines.
• Creative mindset and problem‑solving aptitude.
• Working knowledge of equipment and technology within own product discipline(s) (e.g., audio, lighting, video, rigging, scenery, scenic automation, engineering, labor).
• Ability to read and comprehend drawings such as ground plans, sections, and lighting plots.
• Ability to sketch by hand to communicate ideas or requirements.
• Expertise in budget management, vendor management, client communication, and conflict resolution.
• General understanding of Labor and Safety Requirements.
• Ability to lead and work well with a team.
• Extensive travel required, including international travel.

Physical Demands

• Must be able to remain in a stationary position 50% of the time.
• Must be able to bend, climb stairs, and continuously stand or walk 50% of the time.
• Must be able to lift up to 50 lb.
• Must be able to communicate effectively by listening and also in both written and verbal forms.
• Hearing and vision within normal ranges is important for conversations to receive information and to prepare or inspect site plans, blueprints and drawings.

Travel Required

• Travel up to 50%.
• Must have a valid passport.
• Must have a valid driver’s license.

Required Education and Experience

• Recommended college or higher education degree with a concentration in scenic and automation fabrication and production for the entertainment industry.
• Minimum of 5 years of experience in Scenic or Automation Project Management.
• Experience managing crews, budgets, and deadlines.
• OSHA 30‑card preferred.
• Advanced knowledge of Microsoft Office Suite, Salesforce, and asset management system.

Compensation and Benefits

CA, CO, IL, NY, NJ, and NV – The pay range for this position is estimated to be $80,000–100,000 per year. Actual pay will be determined by the applicant’s experience, knowledge, skills, and abilities, combined with location and market data.

Additionally, we offer comprehensive health, dental, and vision insurance, paid time off, and a 401(k) retirement savings plan with matching contributions.

PRG is an Equal Opportunity Employer.

PRG is a drug‑free work environment; pre‑employment testing will be required.

Production Resource Group LLC participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S.

PRG cares about the safety of our employees and applicants. PRG does not use chat rooms for job searches or communications. PRG will never request personal information via informal chat platforms or unsecure e‑mail. PRG will never ask for money or an exchange of money, banking or other personal information prior to an in‑person interview. Be aware of potential scams while job seeking. For information on job scams, visit https://www.consumer.ftc.gov/JobScams or file a complaint at https://www.ftccomplaintassistant.gov/.