Production Coordinator

Production Resource Group; Secaucus (NJ); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

401(k) retirement plan with matching

Job summary

PRG is seeking a Production Coordinator to support Production Management with planning, budgeting, and execution of events in all markets PRG serves. Open job numbers, create POs, review documents, gather quotes, and assist PM/AM through execution.

Requires high school diploma, proficiency in Word/Excel, and at least two years in project coordination in entertainment. Strong communication and time-management skills; ability to juggle multiple projects; PRG internship a plus.

Qualifications

• High School Diploma or equivalency required.
• Microsoft Word and Excel proficiency is required.
• Completion of two years of post-secondary education from an accredited institution with a concentration in business administration, hospitality management, operations management or related entertainment technology fields, or equivalent production related experience.
• Minimum of 2 years of experience in project coordination within the entertainment market or equivalent experience in shop or show site operations.
• Strong communication and customer service skills.
• Time management skills.
• Ability to handle multiple projects at once.

Responsibilities

• Open job numbers
• Create Purchase Orders
• Review submitted documents and requests for accuracy and compliance
• Assist in obtaining pre-payments
• Help in troubleshooting issues with POs, invoices, payments for jobs for all projects
• Schedule or run job reports for Production Managers
• Assist Production Managers with project closeout
• Help in reconciliation of projects
• Responsible for processing of invoices, POs, and job number creation in conjunction with the accounting team.
• Track and update production labor submissions
• Ensure receipt of signed contracts and official forms required for project execution i.e. proof of insurance, tax forms, and change order agreements.

Skills

Communication

Customer service

Time management

Multitasking

Project coordination

Education

High School Diploma or equivalency

Two years post-secondary in business administration, hospitality management, operations management or related field

Tools

Microsoft Word

Microsoft Excel

Job description

PRG is the world’s leading technology provider within the entertainment and events industry. Our mission is to bring together the power of our people with our production and rental expertise to deliver unforgettable events.

PRG has the largest inventory of production equipment for hire and offers a complete 360-degree range of services to clients within the live events industry. These include music touring and festivals, TV & Film, Theatre, Sports and E-sports and Corporate live events. Our clients and partners rely on PRG’s innovation, experience and in-depth expertise in video, lighting, rigging, staging, virtual productions, and set & automation systems to bring their creative visions to life.

With 38 offices located in North America, South America, Europe, the Middle East, Asia and Australia, PRG offers the ability to provide services worldwide by collaborating with our local partners.

Production Coordinator’s primary responsibility is to support the Production Management group with the planning, budgeting, and execution of events and/or entertainment projects in all markets and facets PRG serves.

• They will support both on-site and off-site project efforts through the planning and delivery of the appropriate services, equipment and support.
• Assisting Production Management group with the creation of budget documents for new proposals,
• Gathering of quotes from third party vendors, and providing support to the PM/AM through the execution of a project. It is the policy of PRG to provide excellent customer service both internally and externally.
• Employees are expected to perform all of their duties and responsibilities in accordance with this policy at all times.
• Does related work as required.
• The Production Coordinator is responsible for supporting Production Managers with maintaining established event schedule, scope, and budget.

Essential Functions

• Open job numbers
• Create Purchase Orders
• Review submitted documents and requests for accuracy and compliance
• Asist in obtaining pre-payments
• Help in troubleshooting issues with PO’s, invoices, payments for jobs for all projects
• Schedule or run job reports for Production Managers
• Assist Production Managers with project closeout
• Help in reconciliation of projects
• Responsible for processing of invoices, POs, and job number creation in conjunction with the accounting team.
• Track and update production labor submissions.
• Ensure receipt of signed contracts and official forms required for project execution i.e. proof of insurance, tax forms, and change order agreements.
• High School Diploma or equivalency required.
• Microsoft Word and Excel proficiency is required.
• Completion of two years of post-secondary education from an accredited institution of higher learning with a concentration in business administration, hospitality management, operations management or related entertainment technology fields. Or equivalent amount of production related experience.
• Minimum of 2 years of experience in project coordination within the entertainment market or equivalent experience in shop or show site operations.
• Strong communication and customer service skills.
• Former PRG internship experience a plus
• Time management skills
• Ability to handle multiple projects at once.

The pay range for this position is estimated to be $75,000.00-100,000.00. Actual pay to be determined by the experience, knowledge, skills, and abilities of the applicant combined with location and alignment with market data. Additionally, we offer comprehensive health, dental, and vision insurance, paid time off, and a 401(k) retirement savings plan with matching contributions.

PRG is an Equal Opportunity Employer. PRG is a drug-free work environment, pre-employment testing will be required.

This is a safety sensitive position and will require pre-employment drug screening.

Production Resource Group LLC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.