Assistant Project Manager

Production Resource Group; Town of New Windsor (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Production Resource Group (PRG) seeks an Assistant Project Manager Music to support planning, coordination, and execution of live music events. You will work closely with project managers and account executives, learning every aspect of project execution from planning through completion.

You will participate in day-to-day management, receive coaching, and gradually take on more responsibility as you gain experience in a fast-paced events environment.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• Experience in live events, entertainment production, event project management, or event operations.
• Proficiency in Microsoft Office applications.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Willingness to travel and work flexible hours as project schedules require.

Responsibilities

• Assist Project Managers with planning, coordinating, and executing live event projects.
• Participate in meetings to understand client requirements, timelines, budgets, and goals.
• Help translate project plans into organized tasks and schedules.
• Learn PRG's project management processes and systems.
• Support client communications with project updates and routine requests.
• Coordinate with sales, operations, technical teams, and stakeholders.
• Assist in preparing and maintaining project schedules, documentation, and timelines.
• Help coordinate equipment, logistics, labor, travel, and vendors.
• Track milestones and follow up on outstanding items.

Skills

Organizational skills

Communication

Microsoft Office

Task prioritization

Learning new tech

Travel willingness

Driver's license

Typing speed

Interpersonal skills

Verbal communication

Education

Bachelor's degree or equivalent experience

Job description

PRG is the world’s leading technology provider within the entertainment and events industry. Our mission is to bring together the power of our people with our production and rental expertise to deliver unforgettable events.

PRG has the largest inventory of production equipment for hire and offers a complete 360-degree range of services to clients within the live events industry. These include music touring and festivals, TV & Film, Theatre, Sports and E-sports and Corporate live events. Our clients and partners rely on PRG’s innovation, experience and in-depth expertise in video, lighting, rigging, staging, virtual productions, and set & automation systems to bring their creative visions to life. With 38 offices located in North America, South America, Europe, the Middle East, Asia and Australia, PRG offers the ability to provide services worldwide by collaborating with our local partners

Responsibilities

The Assistant Project Manager Music is an entry level project management role designed for individuals who want to build a career managing Music live events and entertainment productions. This is a hands‑on position where you will work alongside experienced Project Managers and Account Executives, learning every aspect of project execution from planning through completion.

You will actively participate in the day-to-day management of projects while developing the knowledge and skills needed to independently manage projects in the future. As your experience grows, you will take on increasing responsibility while receiving coaching and mentoring from senior team members.

Essential Functions:

• Work alongside Project Managers to assist with planning, coordinating, and executing live event projects.
• Participate in project meetings to understand client requirements, timelines, budgets, and project goals.
• Help translate project plans into organized tasks and ensure assigned work stays on schedule.
• Learn PRG's project management processes, systems, and best practices through hands‑on involvement.
• Assist with client communications, including providing project updates and responding to routine requests.
• Participate in internal planning meetings with sales, operations, technical teams, and project stakeholders.
• Build strong working relationships with internal departments to ensure successful project execution.
• Learn how project scopes and change requests are communicated.
• Work with Project Coordinators to assist in preparing and maintaining project schedules, documentation, and timelines.
• Help coordinate equipment, logistics, labor, travel, and third‑party vendors.
• Support Project Managers by tracking project milestones and following up on outstanding items.
• Learn how project budgets are managed and monitored.
• Assist with project pricing reviews, purchase orders, invoices, and change orders.
• Help maintain accurate project information within TEAM, including quotes, reservations, and orders.
• Support project close‑out activities.
• Participate in on‑site project execution whenever possible.
• Observe and assist Project Managers with client interactions, labor coordination, vendor management, and production activities.
• Promote a safe work environment by following company safety procedures.
• Participate in training opportunities designed to build project management skills.
• Learn how to balance client expectations and timelines.
• Gradually assume greater project responsibilities as experience and proficiency increase

Qualifications

• Bachelor's degree or equivalent experience preferred.
• Experience working in live events, entertainment production, event project management, or event operations.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications.
• Ability to prioritize multiple tasks in a fast‑paced environment.
• Comfortable learning new technology and business systems.
• Willingness to travel and work flexible hours as project schedules require.
• Valid driver's license.
• Must be able to remain in a stationary position for extended periods of time.
• Extensive typing required.
• The employee may occasionally lift and/or move up to 20 pounds.
• Travel as needed by car and plane to different PRG Branches and job sites.
• Must be able to communicate effectively by listening and in both written and verbal forms.