Experienced Production Manager, Corporate Events

Production Resource Group; Orlando (FL); On-site; USD 70,000 - 110,000; Full time

Job summary

PRG, a global leader in live events technology, seeks a Production Manager to plan and execute complex entertainment projects. You will work with Account Executives and clients to define scope, budgets, schedules, and resource needs, ensuring seamless delivery from concept to completion.

Collaborating with internal teams and external partners, you will coordinate logistics, manage subcontractors, and monitor project performance to meet client expectations throughout the lifecycle.

Qualifications

• Experience in coordinating large-scale events and productions.
• Strong communication and stakeholder management skills.
• Ability to develop and manage project budgets and schedules.

Responsibilities

• Provide ongoing project management to ensure projects are delivered on time and on budget.
• Coordinate logistics, subcontractors, and resources across multiple teams.
• Track scope changes and ensure approvals and clear communication with stakeholders.

Job description

PRG is the world’s leading technology provider within the entertainment and events industry. Our mission is to bring together the power of our people with our production and rental expertise to deliver unforgettable events.

PRG has the largest inventory of production equipment for hire and offers a complete 360-degree range of services to clients within the live events industry. These include music touring and festivals, TV & Film, Theatre, Sports and E-sports and Corporate live events. Our clients and partners rely on PRG’s innovation, experience and in-depth expertise in video, lighting, rigging, staging, virtual productions, and set & automation systems to bring their creative visions to life. With 38 offices located in North America, South America, Europe, the Middle East, Asia and Australia, PRG offers the ability to provide services worldwide by collaborating with our local partners.

The Production Manager has responsibility for the planning and execution of events and entertainment projects such as corporate events (trade shows, exhibits, permanent installations, special events). Working with the Account Executive, the Production Manager will identify the opportunity team, and may make or participate in the sale or execute projects generated by another Account Executive or group. The Production Manager may prepare and define Scope of Work in collaboration with Account Executive and/or client, to include comprehensive budget (revenue and cost), project and labor schedule, workflow, internal resource requirements, concept designs and layouts, the determination of product/gear, construction, operational plans, production services and labor specifications. The work involves considerable client contact with an emphasis on providing project services tailormade to the client’s vision, and the Production Manager is expected to provide excellent customer service both internally and externally throughout the project lifecycle.

Size and complexity of project assignments may vary based on level of experience as defined by Business Unit Leadership.

Essential Functions

• Provide ongoing project management to ensure project is delivered on time, on budget, and meeting client expectations.
• Closely communicate stakeholders, including providing project updates, customer support, manage expectations, and provide clarity on any questions related to SOW, such as detailed exclusions and inclusions.
• Working with the sales org and identify opportunities to capitalize on value-added expertise and non-core services.
• Collaborate with customer, Account Executives, and internal resources to develop technology and design solutions for projects
• Track project change orders to ensure appropriate approvals, and communicate changes to all impacted stakeholders
• Managing integrity and accuracy of orders in the Asset Management System (AMS) throughout project lifecycle phase of each project as a daily function. Ensure equipment return dates, times and changes are accurate in AMS.
• Closely monitor financial performance and ensure all financial metrics are up to date. Participate in month-end financial reconciliation.
• Ability to communicate project status and financial performance at all times.
• Ensure accuracy and completeness of project documentation to include; drawings, schedules, budgets, contracts, PO’s, invoices, logistic documents, subcontractor agreements.
• Timely communication of short turn scope adjustments to opportunity team
• Coordinate all project logistics
• Coordinate and track subcontractors
• Determine project labor requirements, build labor schedule and track labor actuals in coordination