Live Events Operations Lead (AI-Enabled)

semafor; Washington (District of Columbia); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Flexible PTO

Job summary

Semafor, based in Washington, DC, seeks an Events Coordinator to drive flagship conferences and live programs. You will manage materials, logistics, speaker bios, and day-of execution while collaborating with senior leaders and an elite events team.

You will integrate AI tools to accelerate research, automate scheduling, and improve post-event analysis, ensuring seamless experiences for VIPs and clients.

Qualifications

• 1-2 years of experience in event coordination, media, or executive assistance in a high-velocity environment.
• Impeccable judgment, comfort with ambiguity, and calm under fast live events.
• Exceptional project management skills with strong attention to detail and ability to juggle priorities.
• Strong written and verbal communication skills; team player.
• Proficiency in Microsoft Office suite and Google Workspace.

Responsibilities

• Produce flagship event materials: draft, format, and distribute briefing packets for VIP speakers and clients, plus run-of-show schedules.
• Support end-to-end event logistics: lead venue research, vendor sourcing, shipments, and on-site setup.
• Pioneer AI adoption: integrate generative AI and workflow tools to draft bios and summarize research.
• Architect creative solutions: design quick, resourceful workarounds for live production changes.
• Maintain and improve team systems: SOPs, shared drives, timelines, trackers, and action items.
• Provide high-touch support to SVP and event leaders with scheduling and communications.
• Manage post-event assets and data to inform future event strategy.
• Be on-site during events with flexibility for early mornings and periodic travel.

Skills

Event coordination

Project management

Communication

Attention to detail

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Excel

Google Workspace

Job description

Semafor, based in Washington, DC, seeks an Events Coordinator to drive flagship conferences and live programs. You will manage materials, logistics, speaker bios, and day-of execution while collaborating with senior leaders and an elite events team.

You will integrate AI tools to accelerate research, automate scheduling, and improve post-event analysis, ensuring seamless experiences for VIPs and clients.