Live Events Coordinator — Global Briefings & AI Ops

Semafor, Inc; Washington (District of Columbia); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Flexible PTO

Travel opportunities

Job summary

Semafor is seeking an Events Coordinator to operate at the intersection of media, live production, and executive operations in Washington, DC. You will turn complex logistics into world-class event experiences, supporting VIP speakers, vendors, and on-site teams in a fast-paced, breaking-news environment.

You'll research venues, manage schedules, integrate AI tools, and maintain SOPs and asset libraries while traveling domestically and occasionally internationally.

Qualifications

• Bachelor’s degree or equivalent experience is required.
• Strong communication and customer-service mindset.
• Excellent project management with attention to detail.
• Ability to manage multiple tasks, deadlines and priorities.
• Proficiency in Microsoft Office and Google Workspace.

Responsibilities

• Draft, format, and distribute high-signal briefing packets and run-of-show schedules.
• Lead venue research, vendor sourcing and contracting, and on-site setup and staffing.
• Integrate generative AI and workflow automation into daily operations.
• Design agile, practical solutions for live production challenges.
• Maintain SOPs, shared drives, timelines, inventories, and meeting action items.
• Provide high-touch support to the SVP and event leaders, including scheduling and client prep.

Skills

Communication skills

Project management

Attention to detail

Ability to manage multiple tasks

Calm under pressure

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office (Excel/Word)

Google Workspace

Job description

Semafor is seeking an Events Coordinator to operate at the intersection of media, live production, and executive operations in Washington, DC. You will turn complex logistics into world-class event experiences, supporting VIP speakers, vendors, and on-site teams in a fast-paced, breaking-news environment.

You'll research venues, manage schedules, integrate AI tools, and maintain SOPs and asset libraries while traveling domestically and occasionally internationally.